Real Estate Agent & Transaction Coordinator

Real Estate Agent & Transaction Coordinator

The Real Estate Agent & Transaction Coordinator role is designed for a real estate administrative professional who understands how to coordinate important real-estate transactions & updates in real-time with key stakeholders listings. This person wants to take a more active role in driving deals from launch through closing.

You'll work alongside with one of the hottest and high-performing real-estate firms along the Jersey Shore (located in Brick, NJ) specializing in luxury & high-end residential along with light commercial properties (typically around or less then $3 million).

Ready to own the listing process while supporting the operational flow of transactions? This role blends marketing execution with deal coordinationyou won't just post listings, you'll help drive them to close.

End-to-end life cycle of the real-estate sales process.

Stakeholder management: from MLS listing through closing

Marketing launch (MLS) and uploading pictures of high-end residential and commercial properties (drone footage)

Coordination of all stakeholders involved in active deals. Example: updating important information with attorneys, title/escrow, buyers/sellers, inspectors, contractors, lenders, i.e. key stakeholders.

Timeline and milestone tracking across multiple transactions for multiple listings

Listing accuracy and visibility across MLS and syndication platforms

Transaction file management and deal documentation

Client and vendor communication throughout the lifecycle of each deal

Own the go-live process for new listings, ensuring readiness and quality presentation

Coordinate photography, staging, and marketing materials

Track deal progress and proactively manage deadlines and contingencies

Communicate updates and keep all parties aligned from listing to closing

Prepare CMAs, listing packages, and client-facing materials

Ensure listings are accurately entered, optimized, and maintained across MLS and platforms

Support online presence, listing performance, and client review generation

Maintain a high-end, polished standard across all property marketing

Manage multiple listings and transactions simultaneously

Coordinate with agents, attorneys, lenders, inspectors, and vendors

Assist with scheduling showings, inspections, appraisals, and closings

Maintain organized records and support commission processing

Maintain clean, compliant digital transaction files

Track pipeline activity, deadlines, and deal status

Ensure consistency, follow-through, and attention to detail across all active deals

Step beyond marketing into a true deal-focused position

Direct exposure to both commercial and luxury residential transactions

High visibility role working alongside a top-producing broker

Blend of marketing, operations, and transaction involvement

Opportunity for long-term growth within a growing real estate business

Experience in real estate marketing, listing coordination, or within a brokerage environment

Strong understanding of MLS systems and listing workflows

Ability to manage multiple listings and timelines with accuracy

Strong communication skills with clients and industry professionals

Highly organized with a proactive, ownership-driven mindset

Experience supporting residential and/or commercial real estate transactions

Familiarity with CRM systems and real estate platforms

Exposure to transaction coordination or deal lifecycle management

Experience working in a fast-paced, high-volume real estate office

Individuals who want to move beyond administrative work into owning outcomes

Professionals who enjoy both the marketing and operational sides of real estate

Detail-oriented self-starters who can manage multiple moving parts

Team players who take pride in delivering a polished, high-end experience

Listings launched smoothly with strong presentation and accuracy

Transactions progressing on time with minimal delays

Clear communication and coordination across all stakeholders

Organized, compliant deal files and efficient closing processes

Consistent support of a high-performing, fast-moving real estate operation