Office Coordinator - Real Estate Agent

Office Assistant - Real Estate Agency

Location: Toms River, NJ

Type: Full-Time

Compensation: $65,000 - $80,000+ (based on experience) + team performance incentives (typically around $1K - $2K per month)

Work Model: Requires 100% onsite office work in Toms River, NJ (Remote work is not available)

Hours: Monday Friday, 9:00 AM 5:00 PM

Benefits: Medical insurance (paid at 50% of premiums) and approximately 15+ paid holidays + paid sick time. Attire: Business professional, every day.

About the Role

We are seeking a real estate administrative professional or office assistant with brokerage experience to support listing coordination and transaction management for a high-performing real estate team in Toms River, NJ. This role is ideal for someone currently working in a real estate office who has experience with MLS listings, transaction coordination, and real estate office operations and is ready to take on more ownership of active deals. You will play a key role in keeping listings accurate, organized, and moving smoothly from listing launch through closing across luxury residential and select commercial properties (typically under $3M).

Key Responsibilities:

• Coordinate real estate listings from pre-market through closing
• Enter, update, and maintain MLS listings and ensure accuracy across all platforms
• Support transaction coordination activities across multiple active deals
• Communicate with agents, buyers/sellers, attorneys, lenders, title companies, inspectors, and vendors
• Track real estate transaction timelines, deadlines, contingencies, and milestones
• Assist with scheduling showings, inspections, appraisals, and closings
• Organize and maintain digital transaction files and brokerage records
• Support listing marketing including photos, staging coordination, and property details
• Prepare CMAs, listing packages, and supporting client documentation
• Ensure compliance with brokerage procedures and real estate documentation standards
• Monitor deal progress and proactively follow up to keep transactions on track

Qualifications:

• 13 years of experience in a real estate office, brokerage, or property management support role
• Hands-on experience with MLS systems and listing input/update processes required
• Experience supporting real estate transactions, listings, or agent teams preferred
• Strong understanding of real estate workflows (listing? under contract ? closing)
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to manage multiple listings and transactions simultaneously
• High attention to detail and accuracy with data entry and documentation
• Comfortable working in a fast-paced real estate brokerage environment

Preferred Experience:

• Office Assistant (real estate) or Transaction Coordinator or Listing Coordinator experience or other related Real Estate office experience (title, loans, mortgages).
• Brokerage office or related real estate "team" support experience
• CRM system experience
• Exposure to luxury residential or commercial real estate transactions a huge plus!
• Experience coordinating with attorneys, lenders, and title companies

What This Role Offers

• Direct involvement in active real estate transactions from start to finish
• Exposure to luxury residential and commercial real estate deals
• Opportunity to work closely with top-producing real estate professionals
• Strong growth potential into Transaction Coordinator or Operations Manager roles
• Fast-paced, hands-on brokerage environment with real responsibility

Ideal Candidate Profile

• Currently working in real estate administration or brokerage support
• Looking to grow beyond basic office assistant responsibilities
• Comfortable managing multiple real estate transactions at once
• Highly detail-oriented and deadline-driven
• Interested in both the marketing and operational side of real estate