Executive Assistant

Role Overview We are seeking an experienced and highly organized Executive Assistant to support the Chief Executive Officer in our New York office in a fast‑paced, executive environment. Classification: Exempt / Full‑time. Reports to: CEO. Salary range: $90,000.00 – $120,000.00. Location: New York, NY. Responsibilities Provide high‑level executive support to the CEO, including managing complex calendars, coordinating cross‑functional priorities, and ensuring smooth day‑to‑day operations across business units. Coordinate internal and external meetings, including logistics, scheduling, materials preparation, and follow‑up. Prepare professional documents and presentations using Microsoft Word, Excel, and PowerPoint. Manage and process expense reports accurately and efficiently using Center Expense (or similar platforms), ensuring compliance with company policies and timelines. Maintain organized records of expense submissions, approvals, and supporting documentation for audit and reporting purposes. Communicate effectively with internal teams and external vendors to resolve discrepancies and support smooth financial operations. Demonstrate strong attention to detail and problem‑solving skills, proactively identifying and correcting errors in expense reporting and administrative workflows. Handle ad‑hoc administrative requests with flexibility and discretion, supporting evolving business and departmental needs. Apply AI tools and knowledge to streamline workflows, improve efficiency, and enhance overall productivity. Maintain confidentiality and integrity when handling sensitive executive and company information. Qualifications Bachelor’s degree in business, communications, or a related field preferred. Minimum of 5+ years of experience serving as an Executive Assistant, ideally supporting senior or multiple executives. Proven experience in administrative support or a similar role, preferably in a corporate environment. Hands‑on experience with Center Expense or comparable expense management software. Strong communication skills, both written and verbal, with the ability to interact professionally across teams and with vendors. Exceptional attention to detail and accuracy in financial and administrative tasks. Ability to manage multiple priorities and handle ad‑hoc requests in a fast‑paced environment. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other productivity tools. Organizational and problem‑solving skills to ensure efficient workflow and timely completion of tasks. Adaptability and flexibility to support evolving business needs. High level of integrity and confidentiality when handling sensitive information. Must be able to remain in a stationary position 50% of the time, with occasional movement in the office. Benefits Medical, dental, and vision coverage. Wide variety of wellbeing offers. Competitive salary. Unlimited paid time off. 401(k) with company match. Paid volunteer days. Other benefits as applicable. EEO Statement We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect. DUAL North America provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. DUAL will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. #J-18808-Ljbffr