Administrative Assistant

Administrative Assistant Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Cover Letter Resume/CV Recommendation letters Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Position Details To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. Position Information Position Title - Administrative Assistant Status Job Summary - Provide administrative and clerical support to Department Head/Faculty. Essential Job Duties - Operate PC with Office software (excel, Microsoft word, etc.)Respond to phone calls and general inquiriesType letters, forms (including academic forms), and reports; prepare and follow-up purchase requisitions, student contracts, check requests, institutional vouchers and receiving ticketsMaintain files including student academic files, and be responsible for filing purchase requisitions, check requests, institutional vouchers and correspondence of purchase items File and maintain invoices from sub-awarding institutions on research grantsKeep track and follow up on payment to vendors, sub-awarding institutions Make travel arrangements for faculty, staff and studentsCopy and collate materialsMaintain an inventory of office and lab equipmentOrder office supplies as neededDeliver and accept mail on campus, when neededAssist in processing tuition payments and student payroll Qualifications (Education, Experience and Specialized Training) - High school graduate or equivalent, supplemented by typing and business secretarial courses or experiencePrior administrative skills required Physical Demands Skills and Attributes - Knowledge of basic language skills, including grammar, punctuation and spelling ruleKnowledge of Microsoft Excel. Word and PowerPointExcellent interpersonal skillsAbility to operate various office machines— calculator, copier, PC, fax machine, etc. Posting Detail Information Posting Number - S600 Will this position required travel? - N/A Will this position required night, weekend, and after hour work? - N/A Will this positon be supported using grants or contract funding? - N/A Number of Vacancies Desired Start Date Position End Date (if temporary) Open Date - 05/29/2026 Close Date - 08/31/2026 Open Until Filled - No Special Instructions Summary - Each applicant, including all current employees, must complete and submit the following documents:Tuskegee University employment applicationCover LetterResume/CVRecommendation lettersCopies of unofficial transcripts.Please note that official transcripts(s) will be required upon hire Supplemental Questions Required fields are indicated with an asterisk (*). * Do you have High school graduate or equivalent? supplemented by typing and business secretarial courses Prior Administrative assistant's experience None * Do you have knowledge and experience with Microsoft Excel. Word and PowerPoint? yes no Documents Needed to Apply Required Documents Resume Transcript 1 Optional Documents Cover Letter Letter of Recommendation 1 Curriculum Vitae Other Letter of Recommendation 2 Letter of Recommendation 3 Transcript 2 Transcript 3 Tuskegee University