Project Cost Administrator

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The Project Cost Administrator is responsible for a variety of cost accounting tasks related to the collection of cost data required to monitor project budgets. Duties include, but are not limited to, ordering project supplies as needed, maintaining project files, employee timecard review, including labor and equipment hours, production quantities and materials used, and cost allocation by maintaining fuel reports. Assist with tracking and invoicing aggregates, reviewing, verifying and approving payables and vendor charges, productivity and budget analysis and assisting with monthly cost to complete forecasting.

ESSENTIAL JOB FUNCTIONS:

• Accumulate, review and code employee time slip and foreman timecards and input into payroll and equipment cost system.
• Process job site material receiving reports and purchase orders to verify quantities, prices, payment terms and freight charges.
• Review and maintain job site quantities for weekly input into job cost system.
• Verify the cost coding of all job site transactions, including payroll, equipment, materials, and subcontracts.
• Assist in maintaining the site office if applicable.
• Accumulate and maintain all costs for project time and materials work.
• Maintain and submit equipment fuel purchase and dispensing reports.
• Confirm any hired equipment listed on timecards and verify approval status.
• Review hired equipment hours and rates, cross-checking with truck slips. Submit payment requests for hired equipment on a weekly basis.
• Maintain accurate project sales in accounting system.
• Assist in preparing special reports and studies requested by the client and/or project management.
• Develop understanding of company accounting standards and procedures and thorough knowledge of job costing software.
• Be a proactive efficient connection between project teams and finance teams.
• Perform additional assignments per supervisor's direction.

EXPECTATIONS:

• Represent the Company professionally in a friendly and personable manner.

• Stay up to date with regulations and requirements by attending training classes and seminars, etc.
• Promote and adhere to Sargent's Core Values:

Our purpose is to build, and to be faithful stewards of the Sargent legacy and the resources entrusted to us.

Whether you are an employee-owner, a customer, or other business partner; whether measured in days, dollars, or distance; Sargent Corporation will manage every resource with the respect it deserves.

What we value above all else:

Investing in People — The Sargent Culture is steeped in commitment to the well-being and prosperity of our family of employee-owners, and to meaningful relationships with our business partners and our communities.

Honing our Craft — We deliver the talent, the passion, and the determination to provide productive and creative solutions to every project.

Doing the Right Thing — even when no one is watching — Regardless of personal or financial consequences, we conduct ourselves with honesty and integrity.

Winning in the Field —A philosophy that our executional spirit — driven by safety, dedication, and mutual fairness—will produce exceptional outcomes and a “win” for all involved.

DESIRED EDUCATION/EXPERIENCE :

• Minimum High School Diploma or GED; associate degree in accounting preferred.
• Work experience in cost accounting in the construction industry preferred.
• Extensive knowledge of and experience in payroll or time and attendance tracking.
• Proficiency in Microsoft Office Suite.
• Proficiency and experience with accounting software.
• A valid driver's license with clean driving record is required.
• Knowledge of HCSS software.

KNOWLEDGE, SKILLS, AND ABILITIES :

• Excellent listening, written, and verbal communication skills.
• Self-motivated with ability to handle multiple projects and work autonomously.
• Excellent organizational skills and attention to detail.
• Excellent customer service and interpersonal skills.
• Ability to travel to work sites required on an as needed basis.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.