Clinical Scheduler

Please see Special Instructions for more details. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io Working Title Clinical Scheduler Role Title Admin and Office Spec III Role Code 19013-FP FLSA Nonexempt Pay Band 03 Position Number 280W1210 Agency Northern VA Community College Division NV280-Provost Medical Educ Ctr Work Location Fairfax County - 059 Hiring Range $25/hr EEO Category Full Time or Part Time Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Work Schedule Hours and schedule will be based on the college needs. Sensitive Position No Job Description General Description: The Clinical Scheduler is responsible for working with division leadership and the clinical coordinator to create and maintain the clinical schedule for the nursing program. This position will also ensure and maintain credentials for faculty and students. Duties and Tasks: Maintains student health records and clinical requirements. Collaborates with clinical affiliates to schedule faculty and student orientation. Strictly adheres to HIPAA and FERPA regulations. Collaborates with division leadership and faculty for selection and scheduling of clinical placements. Maintains links with clinical preceptors, healthcare institutions, and other agencies involved in the clinical phase of the program. Serves as a resource and support person for adjunct faculty and students. Required to attend division meetings and have open communication regarding the needs of the course and faculty in arranging the optimum site for each course and ensure it is a good fit/match for the faculty as well as student. Active member of the health care community and interact to make contacts and clinical relationships and commitments to our program. May be required to perform other duties as assigned. Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications KSAs Flexibility and ability to prioritize and work independently Excellent interpersonal skills Excellent analytical skills Critical thinking and judgement skills Ability to use scheduling technology Ability to communicate complicated information to varied audiences. Ability to maintain confidential information on the program and student records. Self-directed and ability to prioritize work. Must be able to meet deadlines in a timely manner. Experience in MS software applications including MS Outlook, Word, Excel, and PowerPoint. Experience with scheduling software. Experience with record keeping. Additional Considerations Experience working with Trajecsys Experience with DISA Experience working with ACEMAP Operation of a State Vehicle No Supervises Employees No Required Travel N/A Posting Number WGE_3477P Recruitment Type General Public - G Number of Vacancies 1 Job Open Date 09/25/2026 Job Close Date 10/11/2026 Agency Website Additional Information Northern Virginia Community College ( NOVA ) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers. At NOVA , we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA . To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College . NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program. We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at . Employees must reside in Virginia, Maryland or District of Columbia. The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: EEO Statement The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Required fields are indicated with an asterisk (*) * I understand that this is a part-time position. In consideration thereof, I wish to proceed with the completion of my application. No response. Yes. No. * I understand that only information provided at the time of the application submission will be considered and only responses to Supplemental Questions that can be verified in my application and resume will be credited. Yes No * I understand that this position is not telework eligible and I will be required to attend work in-person. Yes No * I understand this position is located in Virginia and I will be required to reside in the DMV metro area. Yes No * Do you now, or will you in the future, require sponsorship for an employment visa? Yes No * Are you applying for this position to satisfy an OPT training requirement for your educational program? Yes No * Do you have experience in MS software applications including MS Outlook, Word, Excel, and PowerPoint? Yes No * Do you have experience with scheduling software? Yes No * Do you have experience with record keeping? Yes No #J-18808-Ljbffr