Operations & Events Coordinator

Operations & Events Coordinator

Chandler, AZ or Orlando, FL

At Boundless Learning we are empowering our customers to deliver exceptional experiences that expand opportunities for learners around the world. We put learner success at the heart of everything we do, empowering our partners to deliver personalized, learner-centric experiences that boost access and create economic mobility. At Boundless Learning you'll have the opportunity to collaborate with passionate, diverse teams, where your ideas are valued, and your expertise is respected. Join us on this meaningful journey towards transforming education and making a lasting difference in the lives of learners worldwide.

The Operations & Events Coordinator evaluates incoming marketing requests, facilitates prioritization, and develops strategies to execute projects based on internal capabilities and resourcing. This role operates as a hybrid between marketing traffic management and event coordination, supporting the planning, execution, and post-production of B2B events and associated content.

This individual will be familiar with the full scope of partnerships, campaigns, and events, and will manage project objectives and requirements in a way that drives efficiency, high-quality output, and measurable business growth.

Key Responsibilities

• Manage the creative queue, ensuring internal and external teams deliver results that achieve key objectives
• Create consistency and efficiency within a collaborative cross-functional environment to deliver high-quality creative assets
• Coordinate cross-functional teams (marketing, content, design, partners, vendors) to deliver assets on time
• Lead daily stand-up meetings and collaborate with stakeholders to align on project status, ensuring visibility into both campaign and event-related workstreams
• Conduct weekly status meetings to update colleagues on project status
• Maintain work queues and determine delivery schedules based on stakeholder expectations, timelines, production milestones, and dependencies
• Analyze project risks and communicate with key stakeholders, including event execution risks and mitigation planning
• Navigate Smartsheet proficiently to make regular updates and keep the team on task
• Support planning and execution of events (webinars, conferences, partner events, graduations, virtual and in-person experiences)
• Manage post-event workflows, including editing and distribution of content
• Manage event logistics such as registration timelines, assets, and internal readiness
• Assist with speaker coordination, including scheduling, briefing, and asset collection

Required Qualifications

• Minimum of 3 years' experience in the following areas: advertising agency traffic management, event management, and marketing operations
• Experience with the following functions: content, design, web development, and SEO
• Experience managing event logistics and content production workflows
• Experience with Smartsheet, Jira, and SharePoint preferred
• Proven ability to manage competing projects under significant constraints
• Strong analytical, problem-solving, organizational, and time management skills
• Ability to work independently and efficiently in a fast-paced environment
• Excellent interpersonal, collaborative, and communication skills

The successful candidate must be available to work full-time from one of our Boundless Learning offices.