Real Estate Transaction Associate

Position Summary The Real Estate Transaction Associate plays a dual role at the intersection of project development and transaction execution. This position manages the full commercial real estate development lifecycle — from initial acquisition through construction and completion — while also owning the end-to-end closing process for a high-volume portfolio of properties. Working cross-functionally with the Finance team, inside counsel, Treasury, and a broad network of external partners, the Associate ensures that dozens of simultaneous projects stay on schedule, on budget, and fully documented. This is a high-impact, high-accountability role requiring exceptional organizational skills, strong relationship management instincts, and the ability to thrive in a fast-paced environment. Key Responsibilities Project Management Manage the real estate development lifecycle for dozens of commercial properties simultaneously, tracking each project from initial acquisition through construction and completion Develop and maintain project schedules, milestone trackers, and budget summaries for all active developments Identify risks, delays, and budget variances early; elevate issues and drive resolution with internal stakeholders Coordinate across all development phases—site control, entitlement, design, permitting, construction, and closeout—ensuring seamless handoffs between stages Prepare and distribute regular project status reports for the Finance team and senior leadership Relationship Management Serve as the primary point of contact for external partners including engineers, architects, general contractors, and government agencies Drive follow-through on all outstanding items including permits, approvals, inspections, and municipal submissions Build and maintain productive working relationships with vendors, consultants, and public officials to facilitate timely project delivery Coordinate and lead project calls and meetings; document action items and hold all parties accountable to commitments Liaise with other internal entity teams as needed to align on shared project goals and timelines Financial Coordination Work closely with the internal Treasury & Finance team to manage development project financing, draw requests, and budget tracking Communicate with external banks and investors to support project financing needs, reporting obligations, and loan compliance requirements Assist in preparing financial summaries, development proformas, and budget-to-actual reports for active projects Track capital expenditure schedules and flag variances to the Director of Finance Coordinate with inside counsel and lenders on financing documentation, draw packages, and closing deliverables Transaction Closing Coordination Manage end-to-end closing logistics for commercial real estate acquisitions, including due diligence coordination, lender deliverables, and signature packages Order and track title commitments, surveys, appraisals, environmental assessments (Phase I/II), and zoning reports; maintain a master due diligence checklist per transaction Compile and submit lender packages including title, appraisal, insurance certificates, organizational documents, and entity formation materials; follow up on open conditions Coordinate execution of closing documents, schedule closings and notary appointments, and confirm wire transfers with all parties Serve as point of contact between inside counsel, title companies, lenders, internal stakeholders, and other entity teams during closing week Assist with preparation of closing statements, prorations, and settlement cost summaries under inside counsel supervision Document & Data Management Maintain organized, accurate, and audit-ready records for all real estate properties, development projects, and transaction files Assemble post-closing binders (digital and/or physical) including recorded documents, title policies, loan documents, and ancillary agreements Manage the company's document management system to ensure all project files are current, complete, and properly categorized Track project milestones, permitting deadlines, loan maturities, and construction timelines across all active properties Archive closed transaction and project files in accordance with company retention policies Communication & Administrative Support Draft and send status update emails to vendors, lenders, title companies, contractors, government agencies, and internal stakeholders Monitor transaction and project email threads; route communications appropriately and ensure nothing falls through the cracks Maintain calendars, deadline trackers, and closing timelines for all active deals and development projects Prepare internal reports, deal summaries, and project updates for team meetings and leadership review Qualifications Required 3–5 years of experience in commercial real estate development, project coordination, transaction management, or a closely related field Demonstrated ability to manage multiple complex projects and deadlines simultaneously without sacrificing accuracy or detail Strong written and verbal communication skills, with experience interfacing with external partners such as contractors, engineers, lenders, or government agencies Proficient in Google Suite and all associated platforms (Google Docs, Sheets, Drive, Gmail, Calendar, Meet, etc.); comfortable with document management systems High degree of financial literacy; comfortable working with budgets, draw schedules, and project cost tracking Proven organizational skills with meticulous attention to detail Self-directed and reliable; able to manage competing priorities with minimal supervision Preferred Familiarity with commercial real estate development processes including entitlement, permitting, construction management, and project closeout Experience with real estate transaction management and due diligence processes (title, survey, appraisal, environmental, zoning) Prior exposure to real estate financing, lender communications, or Treasury operations Experience with project management or transaction management software (e.g., Procore, Dealpath, Juniper Square, or similar) Associate's or Bachelor's degree in Real Estate, Finance, Business Administration, Construction Management, or a related field Benefits Offered (Full‑time Employees) Health Coverage: Comprehensive medical, dental, and vision plans. Also offers a Health Saving Account (HSA) with employer contribution and Health Payment Account (HPA). Retirement: Safe Harbor 401(k) plan with a dedicated wealth advisor. Wellness/Ancillary: Includes supplemental benefits including Accident, Critical Illness, Short‑Term Disability and employer‑paid Life Insurance. Gym allowance and other health initiative programming. #J-18808-Ljbffr The Premiere Group