Judge's Secretary 1 (Family Division)

Judge's Secretary 1

The New Jersey Judiciary, Burlington Vicinage, is seeking a highly organized, detail-oriented professional to serve as a Judge's Secretary 1 to a Superior Court Judge in the Family Division. The selected candidate will have a key role in supporting the efficient operation of chambers by preparing and proofreading court orders and legal documents, managing the judge's schedule and workflow, coordinating communications with attorneys, court staff, and the public, and maintaining accurate court records.

Salary: The salary range for this position is $50,776.88 to $75,758.39 for Schedule A, and $50,776.88 to $71,970.45 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

Example of Duties

• Transcribe dictation and prepare, proofread, and distribute judges' orders and decisions.
• Compose and type routine and non-routine correspondence, including contracts, legal documents, form letters, and standard replies to inquiries.
• Coordinate and communicate the judge's schedule with division administration and case management personnel.
• Prepare, file and submit records and written documents.
• Manage incoming and outgoing communications and workflow, including mail, telephone calls, conference calls, and inquiries from attorneys, staff, and the public.
• Operate a computer terminal or personal computer to enter data into Judiciary-wide systems.
• Moderate virtual court events.
• Regulate the flow of work in accordance with operating schedules.
• Perform other duties as assigned.

Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications

Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments. Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English. Ability to use a keyboard, no minimum speed. Note: Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.

Supplemental Information

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY: The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.