Purchasing Coordinator

Job Description
We are seeking a full-time Purchasing Coordinator with 3-5 years in experience in purchasing. The Purchasing Coordinator (PC) is a central figure in the purchasing process throughout the firm. PCs will be experienced handling a variety of tasks including purchasing, procurement, expediting, documentation, and coordination. They will be skilled in transferring and sharing information as they will act as a point-person of communication with vendors, contractors, and our warehouse. PCs will meet with the designer, coming prepared to the meeting with accurate and up-to-date reports so the designer can ensure everything is aligning with other aspects of the project. PCs should have a positive, can-do attitude, and feel comfortable researching situations and providing ample information for others.

Required Traits

• Initiative and ownership of tasks
• Ability to "jump-in" and eager to learn and provide support to staff
• Comfortable following up with vendors and contractors, especially when professional assertiveness is necessary

Responsibilities: We'll count on you

The Purchasing Coordinator will purchase all approved specified furniture, materials, and labor (sub-contractors). The PC will manage the ordering process: order product, manage follow up /tracking & updating Studio Designer. The PC will adjust invoices as needed (shipping costs, resourced items, removals, receiving warehouse), update POs as needed and update proposals per designer. Additionally, the Purchase Coordinators will assist with managing and/or collecting information on damages, claims with vendors, and repairs. It will be crucial for the PC to maintain relationships with vendors/manufacturers. The Purchasing Coordinator will also check in deliveries to our office.

Scheduling:

The Purchasing Coordinator will manage the delivery and installation schedule with designer. This will be done by scheduling trades, deliveries, installs (with the approval of the designer), and managing the communication between all concerned parties.

Requirements

Required Credentials

• Bachelor's degree
• 3-5 years experience in purchasing
• Proficient in Microsoft Suite
• Experience in Interior Design a plus
• Experience working with Studio Designer a plus

Required Skills

• Excellent written and verbal communication
• Developed organizational skills
• Understanding of the purchasing process
• Expertise in the organization of purchasing deadlines, lead time changes, pricing changes, vendor and contractor follow up
• Proven ability to coordinate many items into a concise delivery schedule

Benefits

What We Offer & Benefits

• PTO and paid holidays
• Medical, dental, and vision coverage (75% company-paid)
• 401(k) plan
• Pre-tax commuter benefits
• Summer Fridays
• Team-building events and a strong company culture

Office Hours

Monday-Thursday 9:00 AM - 6:00 PM

Friday: 9:00 AM - 4:00 PM