Executive Assistant

Job Description

Job Description

This Executive Assistant opportunity pays $40/hour and is scheduled 9:00 AM-5:00 PM. The role is hybrid, in Cambridge, MA. This is a 6+ month contract with a biopharmaceutical company, with a mid-October start and potential cross-training with the current Executive Assistant.

Responsibilities:

• Provide executive-level support to multiple members of a Commercial Leadership team
• Manage complex calendars and coordinate internal and external meetings
• Coordinate team meetings, events, catering, and meeting logistics
• Process purchase orders and contracts for the Commercial team
• Arrange detailed travel, including flights, hotels, ground transportation, and meal reservations
• Prepare expense reports and supporting documentation
• Partner closely with other Executive Assistants
• Manage changing priorities and additional administrative needs as assigned

Qualifications:

• 5+ years of Executive Assistant experience required
• Demonstrated experience supporting multiple executives/leaders
• Must be local to the Cambridge/Boston area and able to attend occasional in-person meetings
• Must be able to commit to the contract and put a permanent job search on hold
• Strong calendar management and organizational skills
• Ability to work independently in a fast-paced, changing environment
• Highly professional, proactive, resourceful, and detail-oriented
• Strong written and verbal communication skills
• Ability to manage multiple priorities and time-sensitive deadlines
• Strong Microsoft Outlook, Word, Excel, and PowerPoint skills
• Experience in a small-company or entrepreneurial environment is beneficial

Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)