Administrative Assistant 2 Jobs

Administrative Assistant 2

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

The Mission & Payload Programs Operating Unit seeks a proactive Administrative Assistant 2 to provide comprehensive executive-assistant and office-manager support to senior leaders and program teams at the Rolling Meadows, IL campus. The role blends a variety of responsibilities to ensure seamless workflow for a fast-paced aerospace environment. Candidates must be willing and able to obtain and maintain a Top Secret/SCI clearance.

Core Responsibilities

• Manage and prioritize multiple executive calendars; schedule meetings, resolve conflicts.
• Arrange domestic and international travel, process required documentation, and submit expense reports promptly.
• Work in close coordination with other administrative assistants across geographic and organizational boundaries
• Support internal and external reporting requirements. Collect, compile, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions

Meeting & Event Coordination

• Coordinate conference-room bookings, catering, and on-site event logistics for internal and external meetings
• Greet and escort visitors, assist with badge issuance, and support the program security team as needed.

Office Management

• Support the employee experience by creating a meaningful atmosphere for new and established employees
• Serve as a resource to the local Space Systems employee population, providing direct support and/or referrals, as appropriate
• Order and manage inventory of office supplies
• Coordinate facility maintenance and cleaning activities

Continuous Improvement

• Anticipate business needs, identify process inefficiencies, and recommend workflow enhancements.

Basic Qualifications

• High-school diploma (or equivalent) and 2 years of professional administrative experience, or similar
• Proactive with the ability to work independently and anticipate business needs
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
• U.S. citizenship required
• Must be able to obtain and maintain a Top Secret/SCI clearance

Preferred Qualifications

• Bachelor's degree
• Administrative experience in an aerospace and defense business environment
• Familiar with Northrop Grumman (NG) policies and procedures
• Familiar with NG systems (Concur, iBuy, iTrip, etc.)
• Able to handle multiple tasks, changing needs, and competing priorities in a positive manner
• Strong interpersonal, communication, and organizational skills
• Active Top Secret clearance

Primary Level Salary Range: $45,100.00 - $75,100.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.