Corporate & Compliance Paralegal

Job Description

Job Description

Nova Biomedical: One Global Brand. One Vision. Together under one name.

Advanced Instruments and Nova Biomedical are now united under one brand, Nova Biomedical , marking a major milestone in our journey to deliver greater value to our customers. By combining our strengths, we're accelerating innovation, supporting critical workflows, and delivering world-class service across the biopharmaceutical and clinical markets.

About the company

At Nova Biomedical, we’re not just building instruments, we’re powering breakthroughs that improve lives. Our smart, science-driven solutions are trusted in over 100 countries to speed drug development and enhance patient care.

Our integration brings together more than 70 years of scientific excellence with Nova’s cutting-edge innovation, forming a powerhouse of precision, purpose, and possibility. With FDA-registered, ISO-certified manufacturing, more than 125 FDA approvals, and industry-trusted diagnostics, we’re setting new standards in quality and reliability. Nova Biomedical is proud to be a global leader in osmolality testing and biotechnology and in vitro diagnostic (IVD) instrumentation, dedicated to advancing patient care and scientific discovery with a legacy that continues to shape the future of life sciences.

With headquarters in Norwood and Waltham, Massachusetts, and a global team of nearly 2,000 employees, we’re building a collaborative, empowered culture grounded in shared values: Customer Centricity, Ingenuity, Ownership & Accountability, Collaboration, and Integrity .

Working at Nova Biomedical means joining a mission-driven organization where your contributions matter. Whether you're in engineering, science, manufacturing, or support, you’ll be part of a team that values innovation, invests in your growth, and is committed to making a real-world impact on global health.

Explore what’s next with us at novabiomedical.com or aicompanies.com

About the role

The Corporate & Compliance Paralegal supports the Legal Department by assisting with contract administration, document management, policy management, training tracking, third party vetting support, compliance administration, and coordination of legal processes across the organization. This role is responsible for maintaining accurate legal records, supporting attorneys in contract review and execution, and ensuring adherence to internal policies and regulatory requirements in a regulated, global business environment.

If you’re passionate about supporting the legal team and want to be part of a team that is shaping the future of life sciences, we’d love to hear from you, apply today!

What you’ll do

• Assist in maintaining and administering the enterprise-wide contracts database to ensure records are accurate, current, and complete, including tracking contract status, approvals, amendments, and renewals.
• Assist in periodically updating policies and ensuring their distribution to relevant departments. Oversee training completion by relevant employees and third parties and maintain related documentation.
• Maintain compliance calendars (annual certifications, periodic reviews, training cycles).
• Assist with obtaining and reviewing due diligence materials completed by business partners
• On a global basis, support the company’s contracting process by coordinating signature and approval workflows, preparing documents for execution, filing executed agreements, and ensuring compliance with internal policies and procedures.
• Serve as a liaison between internal stakeholders (including Sales, Inside Sales, Operations, and Finance) and the Legal Department to facilitate contract review, execution, and recordkeeping and other compliance activities.
• Support internal stakeholders with customer and vendor compliance-related forms, certifications, and documentation necessary to support commercial and operational activities.
• Exercise sound judgment, attention to detail, and professionalism while working independently and collaboratively with internal and external stakeholders.
• Provide general administrative and project support to the Legal Department, including scheduling, reporting, and special projects as assigned.
• Support administration of legal and compliance requirements across all global subsidiaries.

What we are looking for in you

• Minimum 5 years previous experience working in a regulated environment.
• High degree of personal accountability and integrity
• A strong work ethic, quality oriented with attention to detail, and the ability to adapt to changing conditions
• Superior information technology skills (desktop applications, Microsoft Office, & customer portals)
• Superior verbal and written communication and interpersonal skills
• Strong, team oriented working skills
• Represents the Legal Department professionally and internal and external stakeholders.
• Strong organizational skills with the ability to multitask and prioritize.
• Strong project management skills
• Bachelor’s degree or equivalent
• Paralegal certificate preferred but not required

Physical Requirements for this role include:

• Sitting at a computer for ling periods of time
• Typical office exertions

Why work for Nova Biomedical

• Flexible Medical, Dental, & Vision Coverage
• Competitive 401k company match
• Bonus Program, Generous PTO and paid holidays
• Generous Tuition reimbursement
• Hybrid and flexible work arrangements
• Professional development, engagement and events
• Company marketplace for lunch and snacks in our Norwood, MA, Billerica, MA and Westbrook, ME offices
• Company subsidized cafeteria in our Waltham, MA office

Work Location: Hybrid work schedule, onsite in our Waltham, MA office

Targeted Salary Range: $75,000 - $95,000/year

Nova Biomedical believes in transparency and integrity throughout all we do, including compensation. The provided salary range for this role represents the expected base salary or hourly rate for this opening. Actual compensation will be commensurate with the candidate’s experience and may vary based on individual factors such as location, skills, and education.

EEO Statement:

Nova Biomedical takes pride in being an equal opportunity employer committed to hiring a diverse and inclusive workforce. As a part of our commitment to a diverse and inclusive workforce, Nova Biomedical will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.

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