Grants and Contracts Specialist

Grants Specialist

Required Education: • Associate degree Preferred Education: • Bachelor's degree Preferred Qualifications/Skills/Experience: • 2 years of office experience Required Qualifications/Skills/Experience: • Excellent written and verbal communication skills, including proofreading and professional correspondence. • Strong analytical, research, and organizational skills. • Ability to comprehend, interpret, and review complex written materials. • Experience maintaining spreadsheets, tracking documentation, and managing electronic filing systems. • Proficiency with Microsoft Office, particularly Excel, Word, and Outlook. • Ability to manage multiple priorities, monitor shared email inboxes, coordinate schedules, and meet deadlines. • Strong attention to detail when reviewing proposals, contracts, grants, and compliance documentation. • Ability to maintain confidentiality and communicate professionally with vendors, stakeholders, and agency personnel. • Ability to work independently, support leadership initiatives, and collaborate with multiple teams. Job Description: The client is seeking a focused, motivated, and highly organized candidate to join the Central Office Grants Management Unit (GMU). The Grants Specialist will work directly under the Associate Director of Contracts and serve as a high-level operational partner, ensuring smooth workflows across contracts, procurements, and unit administration. Job Duties: • Assist in development and organization of various solicitations, contracts, and grants, including tracking/monitoring throughout the process, and performing administrative review of proposals. • Manage evaluation documentation, process files in internal databases and the Statewide Financial System (SFS), and coordinate evaluation logistics. • Streamline unit operations, maintain structured filing systems, and keep complex tracking spreadsheets up to date. • Monitor multiple shared email inboxes and communicate professionally with external vendors, stakeholders, and staff throughout the agency. • Perform a wide variety of activities associated with contractual and administrative services, including but not limited to research, proofreading, compliance, scheduling, and recording meeting notes • Provide general administrative support to the Bureau of Contract and Grants Management, which includes the Contract Management Unit (CMU) and the GMU. • Drive special initiatives and support unit leadership with research and ad hoc projects.