Compliance & Administrative Coordinator

Compliance & Administrative Coordinator

Every advancementfrom the products we use to the medicines and technologies we depend oncreates waste that must be handled responsibly. For more than 50 years, Arcwood Environmental has helped organizations across the United States manage the byproducts of progress safely and thoughtfully. With deep expertise and innovative waste management technology across a growing nationwide footprint, Arcwood protects people, communities, and the environment through work that often happens behind the scenes.

We move forward together, one team with a shared purpose, counting on each other every day. Our core values demonstrate how we work together to deliver value for our customers, putting them at the center of all we do:

• Lead with Safety: We uphold the highest safety and compliance standards to protect our teams, our customers and the communities that count on us.
• Solve Problems Creatively: We push for better advancing technologies, processes, and ideas that protect human health and the environment.
• Own It Together: We are individually and collectively accountable for our work and our impact, knowing that progress is only achieved by working together with our customers, and with each other.
• Deliver for Customers: We put customers at the center of all we do. When we live our values lead with safety, solving problems creatively, and owning our work together the result is clear: we deliver exceptional value for our customers.

We've reached a unique point as a company: big enough to deliver broad capability and consistent performance, while striving to be nimbler and more responsive to our customers' evolving needs. Come join Arcwood and be part of our legacy of environmental leadership!

Essential Functions & Responsibilities

As a Compliance & Administrative Coordinator you will be responsible for supporting regulatory compliance, financial administration, and facility management, ensuring adherence to federal, state, and local compliance requirements while maintaining efficient administrative, financial, and operational processes at an Arcwood location providing field and technical environmental services.

• Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times
• Manages transportation-related permits, licenses, and registrations across federal, state, and local jurisdictions
• Serves as liaison with insurance providers, ensuring appropriate coverage and documentation for transportation and operational activities
• Oversees compliance interactions with regulatory portals, including:
  • NYC regulatory portals
  • New York State and Port Authority systems
  • Federal acceptance and compliance portals
• Administers New Jersey CPCN (Certificate of Public Convenience and Necessity) requirements
• Prepares and submits transporter reports in accordance with regulatory standards
• Monitors and manages the LENS (License Event Notification Service) driver monitoring program to ensure driver compliance
• Supports field services through accurate and timely invoicing
• Reviews and supports accounts payable and accounts receivable processes for accuracy and compliance
• Assists in the timekeeping process for services payroll to ensure compliance and reporting accuracy
• Assists with MMS2 system activities and related operational processes
• Participates in and contributes to team meetings to ensure operational alignment and issue resolution.
• Provides general administrative and operational support, including telephone management and communications
• Monitors and manages incoming communications, including website inquiries, mail, and personnel-related items
• Supports internal coordination of personnel activities and administrative workflows
• Maintains organized documentation and records across compliance, financial, and operational areas
• Oversees management of building and grounds, ensuring a safe, compliant, and well-maintained work environment
• Coordinates maintenance activities and vendor services as needed
• Takes on additional duties as assigned to support the team and organization

Education

- High-school diploma or equivalent (required) - Post-secondary experience in business, logistics or related field (preferred)

Experience

• 3+ years of relevant work experience in an office support role (required); experience within a billing function (preferred)
• Previous experience working with regulatory agencies and compliance systems (preferred)

Benefits, Compensation & Workforce Diversity

Arcwood offers stability you can count on and opportunities to grow. We provide steady work, competitive pay, and above-market benefits that reflect the importance of what we do. As we continue to grow, you'll have the chance to build skills, take on new challenges, and build a career. When you join Arcwood, you join a team that honors its legacy, values hardworking people, and shows up every day to protect people, communities, and the future we share. Arcwood is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to disability or protected veteran status, in accordance with applicable federal laws. A post-offer drug screen and background check will be required. Physical Job Requirements