Facilities Administrator

Job Purpose: This position supports safe, efficient, and compliant laboratory operations by managing daily laboratory logistics, facilities coordination, equipment support, vendor interactions, and administrative tasks. They coordinate vendor services, oversee maintenance, and handle security protocols to support daily business operations

Summary of Key Responsibilities:

• Coordinate incoming and outgoing sample shipments, perform sample logging and tracking, and manage shipments and receiving
• Coordinate and perform internal and external safety and equipment inspections and testing
• Conduct routine checks of eyewash stations, safety showers, and spill response stations
• Coordinate annual preventative maintenance (PM) for eyewash and shower systems
• Support environmental monitoring activities and maintain required documentation
• Assist with controlled substance license administration and compliance tracking
• Coordinate laboratory equipment maintenance, repair, and calibration activities
• Track equipment status, managing laboratory asset records
• Coordinate biohazard waste pickups, manage chemical waste collection, containers, broken glass disposal, and experimental chemical disposal, and coordinate oil waste disposal
• Manage compressed gas cylinders and liquid nitrogen, including safety checks and inventory
• Perform daily and weekly building walks to identify maintenance or safety issues
• Escort facility and laboratory vendors as required
• Support generator maintenance and review service agreements
• Support general building needs and unscheduled facilities visits
• Coordinate refrigeration preventative maintenance with vendors and departments
• Manage glassware cleaning operations
• Order, receive, resupply, and track laboratory consumables
• Perform inventory checks and stock management
• Coordinate lab coat services
• Support general laboratory supply needs including tissue procurement
• Support reception activities including onsite interview coordination
• Order office supplies
• Coordinate office housekeeping and cleaning activities

Required Qualifications and Skills:

• Associate’s or Bachelor’s degree in life sciences, facilities management, or a related field, or equivalent experience
• Experience working in a laboratory, research, or regulated environment preferred
• Familiarity with chemical and biohazard waste handling procedures
• Experience coordinating vendors and managing service schedules· Strong organizational, documentation, and communication skills
• Experience with CMMS, inventory systems, and ERP tools (e.g., NetSuite) preferred
• Ability to recognize what needs to be done, taking action, and accomplishing results as the situation demands