Office/Administration - Shipping/Receiving Clerk Lv3

Warehouse Logistics & Receiving Coordinator

We are seeking a detail-oriented Warehouse Logistics & Receiving Coordinator to support daily warehouse operations. This role involves coordinating inbound deliveries, processing shipping and receiving documentation, communicating with drivers and warehouse staff, and ensuring accurate recordkeeping. The ideal candidate is organized, comfortable working in a fast-paced environment, and has strong administrative and customer service skills.

Key Responsibilities

• Coordinate and schedule purchase order (PO) deliveries, storage deliveries, and storage pickups.
• Perform administrative tasks including billing, printing Bills of Lading (BOLs) and manifests, and organizing shipping documentation.
• Track inbound and outbound loads and provide status updates as needed.
• Communicate with warehouse supervisors, lead hands, carriers, and drivers to ensure efficient operations.
• Answer incoming phone calls and respond to emails related to warehouse receiving activities.
• Check in inbound drivers, collect purchase order documentation, assign dock doors, and process lumper fees.
• Create inbound delivery documents (IBDs) in SAP and PFS for receiving and printing.
• Finalize purchase orders after goods are fully received and provide signed paperwork and receipts to drivers.
• Monitor inbound receiving activities and confirm all receiving transactions are completed at the end of each business day.
• Update purchase order delivery dates and notify internal teams of delays or schedule changes.
• Process requests to void and reissue returned lumper checks.
• Reconcile weekly lumper checks and prepare documentation for mailing.
• Scan, organize, and securely store lumper checks, receipts, and cash according to established procedures.
• Maintain accurate records of storage load paperwork to support proper account receiving.
• Enter EE sales transactions as required.
• Authorize lumper payments, issue checks, and generate receipts following company procedures.

Qualifications

• Previous experience in warehouse administration, logistics, shipping/receiving, or a related role preferred.
• Strong computer skills and experience with Microsoft Office; SAP experience is an asset.
• Excellent organizational and multitasking abilities.
• Strong communication and customer service skills.
• Ability to work effectively with warehouse personnel, drivers, and internal teams.
• High attention to detail and accuracy.

Requirements

• Must be able to successfully complete a background check.
• Onsite interview required.

Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.