Administrative Assistant

Job Description The Administrative Assistant in the Division of Information Technology provides vital administrative support to the Vice President for Information Technology and CIO, as well as other designated leaders. Reporting to the Executive Assistant, this role is essential for enhancing the operational efficiency of the division through effective management of schedules, communications, and documentation. Key Responsibilities Managing calendars and scheduling meetings Assisting with procurement of office supplies Entering food approvals for business meals Processing travel preapprovals and reimbursements Maintaining and organizing office files and records, including serving as backup for the Executive Assistant Preparing documents, organizing meetings, and supporting IT projects while maintaining a professional image of the division Required Qualifications High school diploma or equivalent Demonstrated administrative experience Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong written and verbal communication skills Excellent organizational and time management abilities Ability to prioritize tasks and manage multiple responsibilities effectively Professional demeanor with strong interpersonal skills Ability to work both independently and as part of a team Preferred Qualifications Associate’s degree or higher in business administration or a related field Experience supporting senior‑level executives or leadership teams Experience in event planning and coordination Demonstrated ability to work in a fast‑paced environment with changing priorities Working knowledge of the University’s policies and procedures Additional Information The successful candidate will be required to have a criminal conviction check. Sponsorship is not available for this position. Compensation & Benefits Pay Band: 3 Overtime Status: Non‑Exempt, eligible for overtime Appointment Type: Regular Salary Information: $40,000 – $44,300 Hours per week: 40 Review Date: 3/31/26 Equal Opportunity Employer Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact IT Human Resources at View email address on click.appcast.io during regular business hours at least 10 business days prior to the event. #J-18808-Ljbffr