Grant and Systems Coordinator

Grant And Systems Coordinator

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

Overview of Position/Department:

The Grant and Systems Coordinator will support key initiatives focused on homelessness prevention and Built for Zero expansion. This 1-year grant-funded role will help coordinate and improve programs that address housing stability, service delivery, and funding compliance. The position involves managing complex projects and funding streams to strengthen the regional response to homelessness.

Primary Duties and Responsibilities:

• Create sustainability and contingency plans for grant-funded initiatives.
• Monitor grant-funded programs to ensure compliance with funding requirements, contracts and applicable regulations. And ensure coordination on system-wide goals to reduce unsheltered homelessness.
• Conduct desk reviews and on-site monitoring visits to assess performance, documentation, and internal controls.
• Identify potential risks or areas of concern and proactively recommend strategies to mitigate compliance issues and ensure best practices.
• Provide technical assistance and guidance to subrecipients to support compliance and successful program implementation.
• Represent Aurora on regional homelessness-related boards and committees, with a focus on inter-municipality and inter-county coordination.
• Coordinate and implement programs aligned with the View email address on click.appcast.io program, ensuring long-term impact for priority populations.
• Assist with multi-agency coordination, particularly for veterans and individuals experiencing homelessness.
• Contribute to departmental strategy, goals, budgets, communications, and outreach; operate independently or as a part of project teams.
• Oversee cross-sector projects to improve housing and service systems; engage with stakeholders to enhance program effectiveness.
• Build and maintain key community partnerships; attend and facilitate meetings; serve on community boards, committees, and workgroups in support of departmental initiatives.
• Perform additional duties as assigned

The listed primary duties and responsibilities are not a comprehensive list of expectations for the job. Duties and responsibilities may change at any time with or without notice.

Minimum Qualifications:

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education:

• High School Diploma/GED

Experience:

• 1 year experience in grant monitoring
• 2 years of related experience in fields such as government, social work, or homelessness services

Preferred Qualifications:

• Bachelor's degree in related field
• Bilingual in Spanish

Knowledge:

• Structure, purpose, and administration of government
• Project management and related techniques
• Grants management and compliance
• Basic principles of budgeting
• Community or citizen outreach principles and strategies
• Foundational understanding of inequities facing people experiencing homelessness including inequities arising from race, gender expression or identity, presence of disabling conditions, and sexual orientation

Skills:

• Record keeping and tracking expenditures
• Teamwork and forming partnerships
• Strong interpersonal and managerial skills
• Skill in the use of windows-based programs
• Strong customer service skills in customer relations, crisis communications management, public speaking and media relations
• Skill in checking information for accuracy and completeness and correcting errors
• Strong problem-solving skills

Abilities:

• Establish and maintain effective working relationships with City departments, other governmental entities, community organizations and citizens
• Handle sensitive situations with tact and diplomacy

Working Conditions:

Essential Personnel:

• When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.

Physical Demands:

• Light work that involves moving no more than 20 pounds at a time
• Occasional lifting, carrying, walking and standing
• May require occasional pushing, pulling, bending and stooping
• Clear vision to read and interpret reports and other written documents
• Speech communication and hearing to maintain communication with employees and citizens
• Hand/eye coordination for operation of computer keyboard, carts and moveable shelving

Work Environment:

• Works primarily in a clean, comfortable environment

Equipment Used:

• Uses standard office equipment including provided computer and common office software such as email, internet, Word, Excel and mapping systems like google maps or basic GIS
• This job may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.

The city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24.

For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application. The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission. Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References: As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check.

Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others.

Employment references will be conducted on finalists for City of Aurora vacancies.