Gateway Center Administrative Assistant

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Closing Date:

Type of Position:
Staff - Clerical

Workstudy Position:

No
Job Type:
Regular

Work Shift:

Sponsorship Available:

No
Institution Name:
University of Arkansas Community College at Batesville

The University of Arkansas Community College at Batesville (UACCB) is a comprehensive community college committed to providing learning experiences that improve the lives of those we serve.

UACCB provides affordable access to technical education and college transfer programs that meet the diverse higher education needs of the citizens of north central Arkansas. These programs are provided to the traditional college student as well as to high school students through a state approved Secondary Area Career Center. The College also promotes economic development and an enhanced quality of life for the community through adult education, developmental education, customized business and industry training, and continuing education programs.

UACCB's mission is to provide quality educational opportunities within a supportive learning environment. We promote success through community partnerships, responsive programs, and an enduring commitment to improvement.

Thank you for your interest. We hope you will be joining us soon!

After reviewing the Job Duties and Qualifications listed below, click the Apply button at the top of the page to begin the application process.

If you have a disability and need assistance with the hiring process or for general application assistance, please contact the Human Resource Office at View phone number on click.appcast.io.

Department:
University of Arkansas Community College at Batesville

Department's Website:

Summary of Job Duties:
Basic Functions


The Gateway Center Administrative Assistant is responsible for warmly welcoming students and guests to the UACCB Gateway Center. In addition, the position involves assisting with the coordination of Gateway Center activities, including credit and non-credit educational classes, scheduled tours, and community events. The role also includes managing Workday tasks-such as requisitions, purchase orders, and expense reports-for the Gateway Center and UACCB Facilities and Auxiliary Services. Additional responsibilities include office coordination and support; researching and preparing special reports and developing presentations; and performing other duties as assigned by the supervisor.


Position Duties


30% - Position Duty #1


Greeting Students and Guests: Provides general answers to questions from students, community members, and other visitors.


20% - Position Duty #2


Support of Gateway Center Activities: Assists with the logistical coordination of various Gateway Center activities, including credit and non-credit educational classes, scheduled tours, and community events.


15% - Position Duty #3


Workday Tasks: Responsible for creating and maintaining requisitions, purchase orders, spend authorizations, expense reports and other Workday related tasks for both the Gateway Center and Facilities/Auxiliary Services.


10% - Position Duty #4


Office Coordination and Support: Provides comprehensive office coordination and administrative support to ensure the efficient daily operation of the Gateway Center.


10% - Position Duty #5


Researching and Preparing Special Reports: Provides assistance to the Gateway Center Director and staff/faculty in researching and preparing reports.


10% - Position Duty #6


Personnel Supervision: May supervise part-time "extra help" and student workers.


5% - Position Duty #7


Other Duties: Performs other duties as assigned.


Knowledge, Skills, and Abilities


Knowledge


Knowledge of customer service principles.


Knowledge of agriculture industry.


Knowledge of office management; strong organizational skills.


Knowledge of computers and computer software applications.


Microsoft Excel


Canva


Artificial Intelligence comfortability


Knowledge of event planning and management.


Skills


Exceptional Interpersonal Communication: Ability to provide a high level of customer service when warmly welcoming a diverse population of students, faculty, and community guests.


Public Presentation and Tour Guidance: Skill in delivering clear, engaging presentations and leading informative tours to educate the public on Gateway Center activities and educational programs.


Administrative and Office Management: Proficiency in coordinating daily office operations, including scheduling, maintaining complex calendars, and managing office logistics.


ERP and Financial Systems Navigation: Demonstrated skill in using Workday or similar enterprise systems to accurately process requisitions, purchase orders, and expense reports.


Event Coordination and Logistics: Experience in the logistical planning of campus events, including non-credit classes and community activities, ensuring all setup and support needs are met.


Data Organization and Reporting: Ability to gather information, conduct research, and compile data into professional reports and visual presentations using tools like Microsoft Excel, PowerPoint, or Canva.


Conflict Resolution and Problem Solving: Skill in addressing guest inquiries and resolving issues with a helpful and professional attitude to maintain a positive environment.


Multi-Tasking and Time Management: Demonstrated ability to prioritize competing tasks, such as managing a front desk while simultaneously processing financial documents or planning upcoming tours.


Abilities


Ability to greet the public with a warm, caring, and helpful attitude.


Ability to prepare, present, and review oral and written information and reports.


Ability to research and analyze related work program information.


Ability to develop, recommend, interpret, and apply policies and procedures.


Ability to analyze financial records and prepare reports.


Ability to plan, organize, and direct the work of others.
Qualifications:

Qualifications

• The formal education equivalent of a high school diploma.

Preferred Qualifications

• Experience in agriculture, logistics, and/or heavy equipment operations.

Additional Information:

Salary Information:

$32,000

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Proof of Veteran Status
Special Instructions to Applicants:

Recruitment Contact Information:

Human Resources
View email address on click.appcast.io

All application materials must be uploaded to the University of Arkansas System Career Site


Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry

UACCB is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check for all applicants. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:
Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Stooping, Talking, Walking
Frequent Physical Activity:
N/A
Occasional Physical Activity:
Lifting, Pulling, Pushing, Reaching, Repetitive Motion
Benefits Eligible:
Yes