Legal Operations & Litigation Administrator

Full-Time

We are a small, established law firm located near City Hall in Johns Creek seeking an experienced Legal Operations & Litigation Administrator to become an important part of our team.

This is a hands-on position combining litigation support, office administration, electronic document management, light bookkeeping, and commercial real estate support . We are looking for someone who understands how a law office operates, is exceptionally organized, and is genuinely comfortable using modern technology and AI tools.

Because we are a small firm, there are not layers of administrative staff. The right person will be comfortable taking ownership of responsibilities, identifying what needs to be done, and helping us continuously improve the way the office operates.

• Provide litigation support, including preparation and organization of pleadings, discovery, correspondence, exhibits, and other legal documents.
• Maintain highly organized electronic client and matter files, ensuring documents are promptly saved to the correct matter, logically named, and easily located.
• Maintain matters, documents, contacts, tasks, deadlines, and related information in Clio .
• Assist with commercial real estate matters, transactions, document organization, and closing-related work.
• Handle the day-to-day office-management needs of a small professional office.
• Perform light bookkeeping and assist with billing, expenses, and financial record organization.
• Prepare, edit, format, compare, organize, and manage sophisticated documents using Microsoft Word and Adobe Acrobat Pro.
• Work extensively with Microsoft 365, including Outlook, Word, Excel, Teams, and Microsoft Copilot .
• Use AI tools appropriately and responsibly to improve administrative and legal workflows while maintaining client confidentiality and attorney oversight.
• Help develop and improve office systems, workflows, document-management practices, and technology use.

We are particularly interested in candidates with:

• Prior law-firm experience, preferably involving civil or commercial litigation .
• A strong working knowledge of litigation terminology, pleadings, discovery, deadlines, court filings, and case organization.
• Experience with or knowledge of commercial real estate transactions and terminology.
• Strong working knowledge of Clio Manage or substantial experience with a comparable legal practice-management system.
• Advanced proficiency with Microsoft Word and strong proficiency with Outlook, Excel, and Microsoft 365.
• Experience using Microsoft Copilot and a practical understanding of AI tools in a professional environment.
• Strong proficiency with Adobe Acrobat Pro , including combining, organizing, editing, comparing, and redacting PDF documents.
• Excellent electronic document-management skills. Documents should be saved in the correct matter, in the correct location, and named so that someone other than the person who saved them can actually find them.
• Familiarity with basic bookkeeping, billing, expenses, and office financial records.
• A working understanding of business and legal terminology.
• Excellent proofreading, grammar, written communication, and document-formatting skills.
• The ability to work independently, exercise good judgment, protect confidential information, and manage multiple responsibilities without constant supervision.