Office Administrator #99478

Job Description

Job Description

Office Services Coordinator

Location: Omaha, NE
Schedule: Fully Onsite
Initial Hours: Monday–Thursday, 10:00 AM – 2:00 PM (Part-Time Start)
Employment Type: Temporary Contract
Contract Dates: July 13, 2026 – October 30, 2026
Pay Rate: $22/hour

About the Role

Swoon Staffing is partnering with BDO to find an organized and customer-focused Office Services Coordinator to support daily office operations and create a welcoming experience for employees, clients, and visitors.

This role is ideal for someone who enjoys being the face of the office, thrives in a professional environment, and has a passion for providing exceptional service. The Office Services Coordinator will support reception, workplace operations, administrative tasks, office events, mail services, and general office needs.

This is a temporary assignment with the possibility of extension or potential conversion to a permanent position; however, there is no guarantee of conversion at this time.

Key Responsibilities

• Serve as the first point of contact by welcoming and assisting clients, visitors, and employees
• Manage front desk operations, incoming calls, office communications, and visitor coordination
• Schedule conference rooms and support meetings, events, and office activities
• Coordinate catering requests and assist with office events
• Maintain office, café, and conference room supplies and ensure workplace areas are organized
• Process incoming/outgoing mail, UPS shipments, certified mail, and check logging
• Support document scanning, printing, copying, assembly, and administrative projects
• Assist with employee and client onboarding activities
• Provide administrative support to leadership and office operations teams
• Help maintain a professional, organized, and positive office environment

Qualifications

• High School Diploma or GED required
• 1+ year of experience in office services, reception, administrative support, facilities coordination, or a related role
• Strong customer service and interpersonal skills
• Excellent verbal and written communication abilities
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong attention to detail and organizational skills
• Ability to multitask, prioritize responsibilities, and work independently
• Professional, friendly, and proactive approach to workplace support

Interested candidates are encouraged to apply!