Administrative Assistant

Administrative Assistant

The Administrative Assistant provides the Alzheimer's Association – Nebraska and South Dakota Chapters with essential administrative support. This includes support to the Executive Director, Program Directors, Public Policy Directors, Development Director, managers and other staff, as needed. Additionally, this person is responsible for providing support in the management of chapter volunteers and events.

Responsibilities:

• Provide administrative and logistical support for the Development Team for the Walk to End Alzheimer's, Do What You Love to End ALZ and other chapter events.
• Assist the Program Directors in supporting Chapter volunteers.
• Help manage volunteer databases.
• Support Development team in tracking sponsorship contributions and fulfillment needs.
• Process payment requests and invoices.
• Compile data from data management systems for program, grant and development reports.
• Provide administrative and coordination support for communications projects including organizing and coordinating information for email outreach.
• Assist the Chapter's Leadership Team with administrative needs of each department.
• Assist Executive Director with quarterly Board of Directors meeting arrangements including Board correspondence and event coordination.
• Answer phones and assist walk-in constituents.
• Help manage volunteer database and coordinate volunteer screening, training calendars and necessary documentation.
• Train and provide guidance to office volunteers and manage projects for front office volunteers.

Qualifications:

• Associate's degree or equivalent experience required.
• Two years or more of experience as an administrative assistant, office manager, or similar required.

Knowledge, Skills and Abilities:

• MS Office proficiency and ability to master CRM and other applications as necessary.
• Organizational and problem-solving skills.
• Positive attitude and willingness to help.
• Work effectively with volunteers, staff, external contacts and diverse populations.
• Self-sufficient worker with strong initiative and intuition.
• Ability to prioritize and manage multiple priorities and maintain detailed records.
• Communicate effectively in person, in writing, and electronically to a variety of audiences.
• Analyze information and make timely, appropriate decisions.
• Ability to lift and move up to 35 pounds.
• Occasional travel by car to attend meetings within chapter territory. Mileage reimbursed. While most travel is same day, occasional overnight or air travel may be required.
• Must possess valid driver's license, good driving record, access to reliable vehicle and proof of automobile insurance.

Position Location: Omaha, NE or Sioux Falls, SD

Full Time: Based on 37.5 hours per week

Position Grade & Compensation: Grade 103 Non Exempt The Alzheimer's Association's good faith expectation for the hourly range for this role is between $22.00 – $24.31

Reports To: Executive Director