Lab Administrative Assistant

About Rythm Health Rythm Health is a growing diagnostics and healthcare company based in Omaha, Nebraska. As we scale our lab operations and team, we're looking for a proactive, detail-oriented Administrative Assistant to be the friendly first point of contact for our office and a key partner in keeping our day-to-day office operations running smoothly. THE ROLE The Administrative Assistant provides front-office and administrative support for the Rythm Health Lab team located in Omaha NE, including reception duties, meeting and calendar coordination, office supply and vendor management, meal ordering, note-taking, and general administrative assistance. WHAT YOU'LL DO Front Desk & Reception Greet visitors, candidates, and vendors, and manage sign-in/badge procedures Receive, sort, and distribute general incoming mail and office packages; coordinate outgoing shipments for office and laboratory needs Meeting & Calendar Support Schedule and coordinate lab meetings, team meetings, and interviews, including room and calendar management Take notes/minutes during meetings and distribute action items and summaries Help coordinate logistics for larger meetings, offsites, or visits from partners/investors Office & Vendor Management Order and maintain inventory of office and kitchen supplies Coordinate team meals and catering (e.g., via DoorDash, ezCater) for routine needs and special meetings and events Serve as point of contact for office vendors, building management, and service providers (cleaning, maintenance, deliveries) Keep common areas, kitchen, and reception area organized and presentable General Administrative Support Support onboarding logistics for new hires (workstation setup, welcome materials, first-day coordination) Assist with drafting, formatting, and proofreading correspondence, documents, and internal communications Maintain organized digital and physical filing systems Support basic data entry and recordkeeping for HR, operations, or lab administrative needs Assist with travel arrangements and expense tracking as needed Provide backup administrative support to leadership as needed Take on other administrative projects and duties as assigned Qualifications Bachelor's degree preferred 2+ years of experience in an administrative, receptionist, or office support role preferred Strong organizational skills with the ability to juggle multiple priorities and deadlines Excellent written and verbal communication skills, with a professional and welcoming demeanor Proficiency with Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, Outlook/Gmail, calendars) Discretion in handling confidential or sensitive information Self-starter who is comfortable taking initiative and working with minimal supervision Prior experience in a healthcare, laboratory, or startup environment is a plus, but not required #J-18808-Ljbffr