Payroll and Accounts Payable Specialist

HOURS: : Full-Time 40-hour work week 8:00 am – 5:00 pm Monday – Friday SUMMARY: Provides administrative support to Chief Financial Officer. Responsible for managing the organization’s outgoing disbursements and performing other duties as required to support Finance and HR Departments. This is a dual functional role that ensures vendors and suppliers are paid accurately, processes employee payroll, prepares journal entries, handles related tax filings, and maintains compliance with financial policies. POSITION REQUIREMENTS: Essential position requirements include but are not limited to: Minimum 3 years of proven bookkeeping, accounts payable, and payroll experience. High school diploma or GED required associate’s degree preferred. Position requires advanced PC skills; proficiency in accounting software and strong Microsoft Excel skills are essential. Ability to handle multiple projects simultaneously; work both independently and in a team environment. Excellent organization skills; and ability to express complex information and ideas both verbally and in writing. Ability to work within agency mission, philosophy and policies/procedures. Must have a reliable vehicle and meet agency driving policy requirements, including a valid driver license and proof of required automobile insurance. ESSENTIAL DUTIES INCLUDE BUT ARE NOT LIMITED TO: Accounts Payable Receive, review, and code vendor invoices to proper general ledger accounts Enter invoices into the accounting system. Process vendor payments ensuring all expenses are captured and fully paid. Mail/distribute signed checks including assembling check payment advice to invoices. Maintain vendor relations and request missing invoices/documentation as required. Investigate and resolve invoice discrepancies. Process annual 1099 forms and maintain up-to-date vendor files. Assist with gathering documentation as needed by external auditors Scan and maintain electronic files. Payroll Processing Review and update new hire employee data. Review employee time punches and coordinate with supervisors to ensure accuracy and consistency. Review and process bi-weekly payroll for employees and contract employees. Reconcile employee benefit deductions, tax withholding, and leave calculations. Calculate and process garnishments and ensure adherence to labor and tax regulations. Prepare and file W-2 and 1099 forms annually. Assist with payroll-related audits. HR Department Support Scanning Filing Background checks Admin on phone account Assemble employee manual Acknowledgement forms for annual trainings Entering new employees in Paycor Reconciling benefits invoices for employee termination Updating forms with terminations and new hires Agency Compliance Maintain comprehensive and organized files. Comply with Generally Accepted Accounting Principles (GAAP) for nonprofits as promulgated by the Financial Accounting Standards Board (FASB). Adhere to the agency’s confidentiality policies, maintaining a high-level standard of confidentiality Report any known or suspected child abuse to immediate supervisor Report any suspicious activity or persons Attend and participate in agency staff meetings and trainings Report to work on time as scheduled Maintain a valid driver license and proof of required automobile insurance Other Duties Participate in hurricane evacuation and facility preparation. In case of emergencies and extreme circumstances, will be required to assist with 24-hour shelter coverage Work in conjunction with other program components and staff to ensure effective communication of agency and client concerns, recommendations, and needs Perform all other duties and/or participate in special projects as assigned by direct supervisor or Chief Executive Officer. #J-18808-Ljbffr