Administrative Assistant I

Clymer Farner Barley, Inc. (CFB) is a dynamic and innovative company specializing in civil engineering, land surveying, mapping, GIS, environmental services, landscape architecture, planning, and technology solutions. We believe in fostering a positive work environment that promotes growth, collaboration, and employee well-being.

We are seeking an Administrative Assistant I to join our Clearwater, FL office, supporting our Director of Engineering and engineering team. This is an excellent opportunity for someone who is organized, dependable, communicative, and eager to learn and grow within a professional engineering environment.

The ideal candidate is someone who can stay organized, anticipate needs, manage multiple priorities, and take pride in supporting a team. We are looking for someone who is willing to learn our industry, systems, and processes and become a valuable part of the team.

Position Summary

As an Administrative Assistant I, you will provide administrative and project coordination support to our Clearwater engineering team. You will assist with scheduling, project documentation, permitting, client deliverables, and other administrative needs while learning the foundational concepts, tools, standards, and processes used within CFB.

This position works under direct guidance with a strong emphasis on learning, skill-building, and developing the ability to work more independently as you grow in the role.

Key Responsibilities

• Provide administrative and project support to project managers and engineering teams

• Assist with scheduling, and coordination of civil engineering projects, including tracking timelines, and deliverables

• Maintain and organize project documentation, including plans, reports, permits, and submittals

• Track project progress and ensure deadlines, milestones, and regulatory requirements are met

• Coordinate meetings, prepare agendas, and document meeting minutes for internal teams, clients, and agencies

• Communicate with clients, contractors, and regulatory agencies regarding project status, submittals, and requirements

• Assist with preparation and quality control of engineering submittals, reports, and permitting packages

• Support permitting efforts, including compiling applications, tracking approvals, and maintaining compliance documentation

• Ensure project files and workflows align with company standards, contracts, and QA/QC procedures

• Support administrative functions including calendar coordination and travel arrangements

• Identify opportunities to improve processes and support implementation of workflow efficiencies

• Work under direct guidance, with a strong emphasis on learning and skill-building

• Learn foundational civil engineering/GIS/mapping concepts and company tools, standards, and processes

Qualifications

• Basic knowledge of civil engineering and permitting is a huge plus but not required

• Strong organizational and communication skills

• Proficiency in Microsoft Office Suite

• Previous administrative, office, project coordination, or related experience preferred

• Highly detail-oriented with the ability to manage multiple priorities

• Dependable, proactive, and willing to learn

• Ability to work collaboratively with project managers, directors, technical teams, clients, and other internal and external contacts

• Ability to take direction, learn new processes, and gradually work more independently

• Strong follow-through and a positive, team-oriented attitude

Why CFB?

• Competitive pay and benefits package

• Opportunity to grow your career within a well-established and expanding company

• Exposure to a variety of civil engineering and land development projects

• Collaborative, team-oriented work environment

• Ongoing professional development and opportunities to learn

• The opportunity to work alongside experienced professionals and gain knowledge of the engineering industry

• A company culture built around People Before Profits and Making the Team Every Day

If you are organized, dependable, eager to learn, and looking for an opportunity to grow within an incredible team, we would love to hear from you!

Join CFB and become part of a team that is building something great together.