Materials and Operations Coordinator

Manufacturing And Operations Coordinator

Required Skills & Experience: 3+ years of experience in manufacturing, warehouse, materials, inventory, or operations coordination. Strong hands-on experience with receiving, shipping, inventory control, cycle counts, and stockroom management. Experience working within an electronics or electro-mechanical manufacturing environment strongly preferred. Ability to work from BOMs, drawings, purchase orders, work orders, and manufacturing instructions. Experience maintaining lot and serial-number traceability. Familiarity with parcel and LTL freight. Basic experience with inspection tools such as calipers, magnification equipment, and multimeters. Understanding of ESD handling requirements for electronic components. Experience using an ERP, MRP, or inventory management system, ideally ZoHo. Proficiency with Excel or Google Sheets. Comfortable performing basic mechanical assembly using hand and power tools. Strong organization, communication, and attention to detail. Ability to work independently and take ownership of on-site operations.

Nice to Have Skills & Experience: Experience with ZoHo, QuickBooks Enterprise, Fishbowl, Katana, or a similar ERP/inventory platform. Purchasing experience with electronic component suppliers such as Digi-Key, Mouser, Arrow, or Uline. Familiarity with IPC-A-610 workmanship standards. IPC-A-610 or J-STD-001 certification. Soldering/rework experience with through-hole or SMT components.

Key Responsibilities:

• Receiving & Incoming Inspection: Receive inbound shipments and verify quantities, part numbers, revisions, packing slips, and purchase orders. Inspect incoming components and purchased parts against drawings, specifications, and sampling requirements. Enter all receipts into the inventory/ERP system promptly.
• Inventory & Materials Management: Maintain an organized stockroom with accurate bin locations, labeling, and 5S standards. Perform cycle counts and support/lead annual physical inventory. Manage material transactions and inventory within ZoHo.
• Purchasing & Supply Chain Support: Create purchase orders and requisitions. Follow up with suppliers on pricing, order confirmations, lead times, and deliveries. Maintain open PO and expected-receipt tracking.
• Shipping & Logistics: Coordinate outbound customer shipments, RMAs, samples, and supplier returns. Pick, pack, label, palletize, and prepare materials according to shipping requirements. Coordinate parcel and LTL freight through carriers such as UPS and FedEx. Record serial numbers and shipment information in the ERP system.
• Office & Production Support: Serve as the primary on-site contact for visitors, deliveries, vendors, and facility needs. Maintain office, shop, and safety supplies.