Office Administrative Assistant

Job Description

Job Description

Description:

Do you thrive on keeping a busy office organized?

Our Office Administrative Assistant plays an integral role in keeping our day-to-day operations running smoothly. This person provides support for overall office administrative duties to support the engineering and corporate functions of the office. They will provide strong, reliable support for operations by providing company-wide support, facilitation of office operations, and properly representing our corporate office as the first face visitors see when they walk in.

Are you interested in the engineering design and construction industry? Do you like working with a team and processing information?

Our Project Coordinators assist the Project Managers and Project Engineers with the day-to-day activities and responsibilities associated with the management of interesting and complex projects.

Get to Know Us: INTEGRITY | ENGINEERING EXCELLENCE | LEGACY

Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports, and other complex buildings.

Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design four years running!

Our Impact: Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients.

Follow us on LinkedIn!

What Can We Offer You for All Your Hard Work?

• The opportunity to work on complex, exciting projects for high profile clients
• Focused training and professional development, mentorship, professional career growth opportunities
• Paid professional membership fees, tuition reimbursement, prep and exam coverage for certifications and licenses
• EcoPass/Commuter benefits (Denver)
• Company paid holidays, Paid Time Off, paid parental leave
• Vision, dental and medical insurance with employer HSA contributions, FSA options
• Monthly technology allowance
• Traditional and Roth 401(k) with immediate vesting on matching contributions
• Stock purchase plan and stock grant programs

At Swanson Rink, we believe the people who build this company should share in its success. That's why we offer stock incentive plans to every employee, with opportunities that grow with your tenure. Ownership isn't just a title here — it's something you earn and carry forward.

Your Job Responsibilities:

Office Admin duties:

• General receptionist duties including greeting visitors.
• Coordination with Building Management for two offices regarding building maintenance and management.
• Taking inventory and coordinating the restocking of company supplies and office snacks.
• Setting up meetings including food and logistics.
• Scheduling meetings for departments.
• Printing, shipping, and mail delivery.
• General office upkeep includes kitchen, print room and conference room organization.
• Errands as needed including dry cleaning, pick-up orders, etc.
• Maintains safety supplies and equipment check-out program.
• Asset management.
• The role of this position is to help support all functions. The successful candidate with be willing and able to take on numerous tasks and duties as assigned.

You will receive training and mentoring on the following job duties: (no need to have experience yet!)

• Coordinate with team members to process project documentation including specifications, reports, meeting minutes and other documents.
• Edit reports for clarity and presentation.
• Process sub-consultant agreements, change order management.
• Assist in establishing project deliverable information, issuing to team members, tracking deliverables, and providing “day-of-deliverable” support.
• Perform routine audits of project directory to ensure compliance with company standards.

Physical Demands:

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and color vision. The employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements:

Your Requirements and Qualifications:

• An Associate’s Degree or Bachelor’s Degree.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the Internet.
• Strong organizational and multitasking skills with a keen eye for detail.
• Must maintain safe driving record and valid Colorado Driver's License for occasional deliveries or pick-ups.
• Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts.
• Must be authorized to work in the United States.

Hourly range of $28 - $30 per hour (approximately $58,240 - $62,400 annually) and will be based on several factors including experience, knowledge, skills, and abilities of the applicant.

Equal Employment Opportunity/Veteran/Disability

Note to Staffing Firms: To protect the interests of all parties, Swanson Rink does not accept unsolicited resumes from any source other than directly from an applicant or from an approved vendor with a fully executed written agreement. Swanson Rink is not responsible for any placement fees associated with unsolicited resumes.