Sr Facilities Program Specialist

Role Description

The Sr Facilities Program Specialist provides department-level coordination and strategic support across the Facilities organization. This role ensures alignment between Facilities initiatives and enterprise objectives by driving cross-project coordination, risk and issue management, and resource and capacity planning. The position is critical to enabling a scalable, repeatable growth model that supports ongoing M&A activity, portfolio expansion, and operational excellence.

This is a fully remote position.

In the spirit of pay transparency, we are excited to share the base salary range for this position is $90,000.00 to $100,000.00, exclusive of bonuses and benefits. This role is also eligible for an annual bonus. We encourage you to apply and provide us with your compensation expectations when you do. We’re big on open conversations, so, let’s have one.

Primary Job Functions

• Program & Portfolio Coordination
  • Provide centralized coordination across Facilities initiatives, including Facilities Operations, M&A onboarding, real estate projects, and strategic programs.
  • Support planning and execution of multi-workstream Facilities programs to ensure alignment with departmental priorities and enterprise strategy.
  • Track interdependencies across projects and proactively identify conflicts or constraints.
  • Ensure Facilities initiatives are aligned with approved strategic objectives, KPIs, and ELT-approved priorities.
  • Support development and maintenance of Facilities dashboards, reporting, and executive-level summaries.
• Risk, Issue & Change Management
  • Identify, document, and monitor program-level risks and issues across Facilities.
  • Partner with Facilities leaders to develop mitigation strategies and facilitate timely resolution.
  • Support change management efforts related to new processes, tools, policies, and organizational growth.
• Resource & Capacity Planning
  • Support Facilities leadership with resource forecasting, workload modeling, and capacity planning across teams.
  • Analyze demand trends related to M&A volume, renewals, and operational projects.
  • Help inform staffing plans, vendor augmentation strategies, and prioritization decisions.
• Process Enablement & Continuous Improvement
  • Support development and maintenance of standardized Facilities processes, service catalogs, and program documentation.
  • Identify opportunities to improve efficiency, scalability, and consistency across Facilities operations.
  • Partner with cross-functional stakeholders (Finance, IT, Legal, HR, Real Estate partners) to streamline workflows and data sharing.

Qualifications

• Bachelor’s degree in business, operations, project management, facilities management, or related field.
• 5+ years of experience in program management, operations, facilities, real estate, or a related enterprise function.
• Strong experience coordinating multiple initiatives or workstreams in a matrixed environment.
• Provide success with change management.
• Demonstrated ability to synthesize complex information and communicate effectively with senior leaders.
• Proficiency with project/program management tools, reporting dashboards, and data analysis.
• PMP, PgMP, Proci Change Management or similar certification(s) preferred but not required.
• Highly organized with strong attention to detail and follow-through.
• Able to operate both strategically and tactically in a fast-paced, growth-oriented environment.
• Comfortable navigating ambiguity and shifting priorities.

Benefits

• Training and professional development.
• Medical, dental and vision coverage (Available to full-time employees and their families).
• Health Savings Account (HSA) with employer contribution and Flexible Spending Accounts (FSA) for medical, dependent, and transit expenses.
• Life and AD&D insurance – employer paid and voluntary options.
• Short-term and long-term disability, workers compensation – employer paid.
• 401k with match and profit sharing.
• Wellness programs and resources.
• Voluntary benefits, including pet insurance.
• 18 days of paid time off (PTO), accrued annually (25 PTO days after 4 years of service).
• 12 paid holidays each year (10 pre-determined and 2 floating days).
• Paid parental leave and paid caregiver leave (Caregiver leave available after 6 months of tenure).
• Reimbursement for tuition, licensing, and other credentials (Available after meeting service requirements).