Office+Employee Experience Coordinator

Job Description

Job Description

Salary:

Office+Employee Experience Coordinator

Who We Are
At VPL, we modernize clinical supply chains to support healthier patients. Our platform helps health systems and pharmaciesoperatemore efficientlyfrom procurement through deliverybringing visibility, speed, and simplicity to areally complexspace.

Weregrowing, evolving, and building acompanypeople genuinely want to be part ofand that starts with the day-to-day experience of our team.

WhoWereLooking For
VPL is looking for an awesome Office + Employee Experience Coordinator to join our HR team who thrives on organization, loves creating great experiences for people, and takes pride in making things run smoothly behind the scenes, this role is on-site in Westerville, OH!Youllbe the go-to for all things office operations, while also playinga big rolein shaping theemployeeexperience across VPL. From keeping the office running like a well-oiled machine to making sure our remote team feels just as connected, this role is all about creating an environmentpeople want to be part of.Ifyouresomeone who notices thelittle things, solves problems before they become problems, and enjoys bringing a bit of energy and fun into theworkplacethis is your role.

WhatYoullDo

Office Operations & Workplace Management (Primary Focus)

• Own and manage the day-to-day operations of the office to keep everything running smoothly

• Be the main point of contact for all officerelated needs (ifsomethingsoff,youreon it)

• Keep the office stocked, organized, and welcoming. Snacks included (arguably themost important part)

• Maintain shared spaces like the kitchen, conference rooms, andcommon areassotheyrealways ready for use

• Manage incoming mail, packages, and deliveries

Logistics, Vendors & Office Systems

• Partner with building management to handle maintenance requests and office needs

• Manage vendor relationships (Verizon, FedEx, office suppliers, etc.)

• Coordinate deliveries, services, and recurring office needs

• Keep things running efficiently (and cost-effectively)

Hybrid Workplace & Employee Experience

• Help create a consistent and engaging experience for both in-office and remote employees

• Coordinate onboardinglogistics(welcome materials, shipping equipment/swag)

• Partner with HR and IT tomakeDay 1 smooth and organized for every new hire

• Support remote employees by coordinating shipments, recognition moments, and company touchpoints

• Keep a pulse onwhatsworking (and whats not) and suggest ways to improve the employee experience

Employee Engagement & Culture

• Plan and coordinate office lunches, team events, and engagement activities

• Help keep our employee run committees on the right path (fun team, community involvement, and wellness)

• Help bring energy to the office and create moments that make people enjoy coming in

• Support a culture that feels welcoming, inclusive, and connected

Meetings, Events & Office Experience

• Coordinatelogisticsfor in-office meetings, leadership visits, and company events

• Set up and reset spaces so everything runs smoothly

• Support all-hands, team gatherings, and occasionalspecial events

WhatYoullBring

• Strong organizational skills and attention to detail (you love a good system)

• Ability to juggle multiple priorities

• A proactive mindsetyoudontwait for things to break, you fix them before they do

• Strong communicationskills and comfort working across teams

• A positive, team-first attitudeyou genuinely enjoy helping others

• A natural eye for creating organized, welcoming spaces