Marketing Project Manager

Role Description

The Marketing Project Manager – Medical Device Industry keeps AORN’s Medical Device Industry and Lines of Business (LOB) marketing work organized, on track, and ready to move from plan to execution. This role provides project coordination, workflow management, quality control, and execution support for the Sr Manager, Segment Marketing and the broader Marketing department.

The Marketing Project Manager is responsible for collaborating with department stakeholders and marketing leadership to turn LOB objectives and marketing strategy into actionable project plans. This position manages:

• Timelines
• Workflows
• Development of campaign assets and other deliverables
• Budgets
• Dependencies
• Project documentation
• Review cycles
• Approvals
• Cross-departmental project communication
• KPI tracking

The Marketing Project Manager ensures projects align to AORN’s strategic objectives, produce high-quality results across marketing channels, and deliver on time, within scope and budget.

More about what you’ll get to do as our Marketing Project Manager – Medical Device Industry:

• Campaign & Project Coordination:
  • Coordinate the planning, scheduling, and execution of integrated marketing campaigns supporting customer growth, engagement, and retention.
  • Serve as the primary operational point of contact for Lines of Business project intake and ensure alignment with quarterly planning set by the Sr Manager, Segment Marketing.
  • Manage the development and completion of creative briefs in collaboration with the Sr Manager, Segment Marketing and internal stakeholders.
• Workflow, Timeline & Resource Management:
  • Manage project plans, timelines, workflows, budgets, and task assignments across creative, digital, web, analytics, and sales teams.
  • Track status of all active marketing projects, campaigns, and deliverables; proactively identify risks, dependencies, and roadblocks.
  • Facilitate project handoffs, kickoffs, and review cycles to ensure clarity of goals, messaging, assets, and timelines.
  • Support project intake processes, prioritization frameworks, and resource allocation.
• Stakeholder Communication & Cross-Functional Collaboration:
  • Collaborate closely with creative, web, digital, events, and sales teams to ensure timely and accurate delivery of assets, content, and campaign components.
  • Provide meeting summaries, project progress reports and documentation, milestone tracking, and follow-up communications for LOB marketing initiatives.
  • Help resolve project questions, clarify ownership, and escalate issues appropriately when timelines, deliverables, resources, or approvals are at risk.
• Creative & Digital Asset Production Support:
  • Coordinate campaign assets with creative, digital, web, and other internal teams.
  • Maintain organized repositories of campaign materials, templates, creative briefs, and historical project documentation in SharePoint or other assigned folders.
  • Assist with preparation of presentations, collateral, or briefing materials for internal and external partners.
• Quality Control, Brand Standards & Approval Routing:
  • Ensure all marketing outputs meet AORN’s brand, regulatory, and quality standards, working closely with the creative team to assure adherence to brand standards and values.
  • Ensure all assets for all projects (copy, design, web content, collateral, email sequences, social assets) move through appropriate review and approval processes within the marketing team and among LOB stakeholders.
• Reporting & Process Improvement:
  • Partner with the Sr Manager, Segment Marketing in compiling campaign performance metrics, dashboards, and post-campaign reports, and preparing and maintaining playbooks for the sales team.
  • Assist the Marketing Segment team in evaluating marketing technology tools, workflows, or systems that may improve efficiency.
  • Support the Sr Manager, Segment Marketing in compiling campaign performance metrics, KPI tracking, dashboards, post-campaign reports, and outcomes summaries to help identify trends, risks, opportunities, and ways to optimize spend and improve future campaigns.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in marketing, business, communications, project management or related field. A combination of education and work experience may substitute for the bachelor’s degree.
• Minimum of 3 – 4 years of project management or marketing operations experience, preferably in healthcare (medical, hospitals, or related healthcare industries), professional associations, or an agency supporting clients in these sectors.
• Experience working with marketing tools such as CMS, CRM, marketing automation, workflow/project management platforms and analytics dashboards.

Requirements

• Experience in an agency setting, internal or external.
• Familiarity with integrated marketing campaigns, digital marketing workflows, marketing AI functionality, and cross-functional creative processes.
• PMP, CPM, or equivalent project management certification.

Benefits

• Health insurance package options that include a HDHP plan and a PPO plan.
• Dental and vision coverage.
• Flexible Spending Account (FSA) and Healthcare Savings Account (HSA) options.
• Employer paid short- and long-term disability, accidental death and dismemberment, and life insurance coverage.
• Voluntary Life Insurance options including critical illness and accident insurance.
• 401(k) plan with immediate vesting.
• Pet insurance.
• Udemy Learning.
• Paid time off and 10 paid holidays per year.
• Paid sick time.
• Paid parental leave.
• Free subscription to Calm.
• Up to 8 hours of paid volunteer time.
• Employee Assistance Programs.
• Staff Incentive Bonus.