Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join a team in San Diego on a contract-to-permanent capacity. This role is well suited for someone who enjoys keeping financial records accurate, supporting core accounting workflows, and contributing to a smooth close process. The position offers the chance to partner with accounting leadership and cross-functional teams while helping maintain strong day-to-day financial operations.

Responsibilities:

• Manage incoming and outgoing financial transactions, including both payables and receivables, with a focus on timeliness and accuracy.

• Review invoices, assign appropriate coding, and record entries within the accounting system while ensuring supporting details are complete.

• Coordinate vendor disbursements through electronic payment methods, checks, and approved online platforms.

• Perform reconciliations for bank statements, credit card activity, and selected balance sheet accounts to keep records current and balanced.

• Investigate billing, payment, and account variances and work with relevant parties to resolve outstanding issues.

• Organize and maintain financial files, records, and backup documentation in accordance with internal standards.

• Contribute to month-end and year-end closing tasks by preparing schedules, updating records, and assisting with account analysis.

• Prepare reports and spreadsheets for accounting review, audit support, and routine financial tracking.

• Partner with internal departments to help ensure transactions are approved, processed, and documented efficiently.

• Prior experience in accounting, bookkeeping, accounts payable, accounts receivable, or a closely related function.
• Working knowledge of core accounting practices and day-to-day financial procedures.
• Hands-on ability in invoice handling, account reconciliation, billing activities, and record maintenance.
• Proficiency with Microsoft Excel and the broader Microsoft Office Suite.
• Experience using accounting platforms such as QuickBooks Online or comparable financial software.
• Strong attention to detail with the ability to maintain a high level of accuracy in transactional work.
• Effective organizational, time management, and communication skills, with the ability to work independently and collaboratively.