Administrative Assistant

Job Description

Job Description

Administrative Assistant

Pay Rate: $18–$20 per hour

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Location: On-site | Oklahoma City, OK 73127 (near OKC Outlet Mall)

Employment Type: Temp-to-Hire

Job Summary

We are seeking a detail-oriented and tech-savvy Administrative Assistant to provide administrative and data support in a fast-paced office environment. The ideal candidate is highly organized, dependable, comfortable working with multiple computer systems, and able to learn new software quickly. This position will involve document management, data entry, maintaining electronic records, and working with various software applications, including document imaging, Microsoft Excel, Microsoft Access, and GPS tracking systems.

Key Responsibilities

• Perform a variety of administrative and clerical duties to support daily office operations.
• Use document imaging software to scan, organize, retrieve, and maintain electronic records.
• Enter, update, and maintain accurate information in Microsoft Excel and database systems.
• Utilize Microsoft Access and other internal databases to retrieve and maintain information.
• Monitor and work with GPS tracking software to access and review information as needed.
• Maintain organized electronic and physical files and ensure documents are properly stored and accessible.
• Review information for accuracy, identify missing or incorrect documentation, and follow up as necessary.
• Communicate professionally with employees, internal departments, and other contacts to obtain or clarify information.
• Prepare basic reports, spreadsheets, and correspondence.
• Assist with tracking information, updating records, and maintaining accurate documentation.
• Perform general data entry and administrative support as assigned.
• Handle confidential information with professionalism and discretion.
• Manage multiple priorities while meeting deadlines and maintaining a high level of accuracy.

Qualifications

• Previous administrative, clerical, office, or data-entry experience preferred.
• Strong computer and technology skills are required.
• Ability to learn and confidently navigate new software and computer systems.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with Microsoft Access or other databases is a plus, but database experience is not required.
• Strong attention to detail and accuracy when entering and reviewing information.
• Excellent communication and follow-up skills.
• Highly organized with the ability to prioritize multiple tasks.
• Comfortable working independently while also collaborating with a team.
• Dependable, professional, and willing to take initiative.
• Ability to work 100% on-site, Monday–Friday, 8:00 AM–5:00 PM.

Ideal Candidate

The ideal candidate does not necessarily need to have experience with every software program used in this position. We are looking for someone who is comfortable with technology, learns new systems quickly, pays close attention to detail, and consistently follows through on tasks. Experience working with electronic records, spreadsheets, databases, document management systems, or tracking software is highly beneficial.