Neuvera Brain Health Institute - Medical Office Practice Manager

Job Description

Job Description

About Neuvera Brain Health Institute

Neuvera Brain Health Institute is an outpatient clinic in Palo Alto dedicated to brain health, neurological care, and patient-centered treatment. Our clinic is focused on delivering high-quality care in a professional, compassionate, and efficient outpatient setting. We are committed to creating a positive experience for patients while supporting strong clinical and administrative workflows that help the practice run smoothly. Neuvera values thoughtful coordination, operational excellence, and a team-based approach to care.

Position Overview

Neuvera Brain Health Institute is seeking a hands-on, highly organized, and proactive Practice Manager to oversee the day-to-day operations of our outpatient clinic in Palo Alto. This role is ideal for someone who is comfortable independently managing clinic workflows in a fast-paced healthcare environment and who takes pride in creating an efficient, professional, and patient-centered practice.

The Practice Manager will be responsible for clinic operations, patient scheduling, front desk coordination, administrative workflows, and communication across patients, providers, and staff. This individual will play a key role in supporting a smooth clinic experience while identifying opportunities to improve operational efficiency and workflow execution.

Responsibilities

• Oversee daily clinic operations and administrative workflows
• Manage patient scheduling, appointments, and front desk coordination
• Support patient intake, insurance verification, and billing-related workflows
• Coordinate communication between patients, providers, and clinic staff
• Support clinic staff scheduling, onboarding, and operational coordination
• Maintain accurate records and support EMR workflows
• Manage office vendors, supplies, and facility-related needs
• Identify opportunities to improve clinic workflows and operational efficiency
• Ensure a positive, professional, and high-quality patient experience

Requirements

Minimum Qualifications

• 5+ years of hands-on experience managing daily operations in an outpatient medical clinic or private practice setting
• Strong experience with patient scheduling, front desk operations, and administrative coordination
• Ability to independently manage clinic workflows in a fast-paced environment
• Experience with insurance coordination and medical office operations
• Strong organizational, communication, billing and multitasking skills
• Proficiency with EMR systems and general administrative software

Preferred Qualifications

• Experience in neurology, psychiatry, brain health, or other outpatient medical or surgical sub specialty clinics

Benefits

Compensation

• Expected base salary range: $90,000 – $115,000 annually.
• Actual compensation may vary based on experience, skills, qualifications, and location.