Digital Management & Operations Coordinator - Colombia

Operations & Executive Coordinator

We are seeking a highly organized, proactive, and resourceful Operations & Executive Coordinator to support leadership, operations, vendor coordination, website management, and administrative workflows in a fast-paced environment.

This is a highly dynamic role ideal for someone who enjoys keeping operations organized, solving problems independently, coordinating moving pieces, and helping leadership stay focused on high-priority initiatives.

The ideal candidate is detail-oriented, operationally minded, tech-savvy, and comfortable balancing executive support, logistics coordination, vendor research, website updates, and marketing content organization.

This role plays a critical part in helping the company operate efficiently while reducing operational bottlenecks and improving internal organization.

Key Responsibilities

Executive Support

• Manage and organize the CEO's inbox and communications
• Flag high-priority emails and assist with response prioritization
• Coordinate calendars, meetings, reminders, and follow-ups
• Help move projects and action items from pending to completed
• Prepare notes, summaries, and operational follow-ups

Vendor Research & Data Organization

• Research and identify vendors nationwide, including: Steel suppliers, Erection crews, Specialty construction vendors
• Gather and organize vendor information including: Contact details, Pricing, Service areas, Availability
• Maintain searchable vendor databases and spreadsheets
• Follow up with vendors to obtain missing information

Website & Product Content Support

• Update and maintain product listings in WordPress
• Upload and organize product photos and project images
• Use Adobe Photoshop or similar tools to resize and optimize images for web
• Assist with updating product descriptions and website content
• Help maintain visually organized and accurate product pages

Marketing Content Support

• Organize project photos and video assets from construction builds
• Create simple marketing videos for social media and website use using existing content
• Maintain organized media libraries and digital assets
• Coordinate with leadership regarding marketing priorities and deadlines

Operations & Logistics Support

• Coordinate deliveries, scheduling, and logistics activities
• Help track materials, shipments, and operational timelines
• Assist with internal reporting and operational administrative tasks
• Support day-to-day operational problem solving and coordination

Administrative Support

• Data entry and documentation management
• Organize digital files and internal systems
• Handle recurring administrative tasks
• Provide support wherever needed to help operations run efficiently

Requirements

• Previous experience in: Executive support, Operations coordination, Administrative support, Vendor coordination, Project coordination
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills in English
• Comfortable researching vendors and making professional outbound calls
• Experience with WordPress website updates
• Experience using Adobe Photoshop, Canva, or similar design tools
• Basic video editing skills for marketing or social media content
• Strong spreadsheet and data organization skills
• Ability to work independently and manage multiple moving priorities
• Resourceful, proactive, and solutions-oriented mindset

Nice to Have

• Experience supporting executives or company owners
• Construction, logistics, or vendor management experience
• Strong Excel or Google Sheets skills
• Experience managing operational workflows in fast-paced businesses
• Familiarity with marketing content organization and digital asset management

What We're Looking For

• Highly organized and detail-oriented professional
• Strong follow-through and accountability
• Calm under pressure with excellent prioritization skills
• Strong operational mindset and ownership mentality
• Team player who enjoys supporting multiple areas of the business
• Someone who proactively solves problems without constant supervision

What Success Looks Like

• Leadership operates with less administrative burden
• Vendor information remains organized and easily accessible
• Deliveries and logistics stay coordinated and on schedule
• Website products and content remain accurate and updated
• Marketing assets are organized and actively utilized
• Internal workflows become smoother and more efficient

Why Join Us?

• High-impact role with exposure across operations, marketing, logistics, and leadership
• Opportunity to work closely with company leadership
• Fast-paced and collaborative remote work environment
• Variety of responsibilities with strong growth potential
• Opportunity to become a key operational contributor within the company

This is a remote/telecommute position.