Facilities Coordinator, on-site

About the Role: Join CBRE as a Facilities Coordinator and help keep a dynamic workplace running at its best! This position will be based on-site with one of our Financial and Professional Services clients in Poway, supporting a primarily office-based facility spanning approximately 270,000 square feet. The role will also provide work order management support for four additional sites across the western region. You will work closely with Facilities Managers, clients, vendors, maintenance engineers and contractors to ensure operations run smoothly and efficiently across all locations. As part of our Facilities Management team, you’ll support daily operations while helping create safe, functional, and welcoming environments - making a direct, positive impact on the client experience and the success of the portfolio. What You’ll Do: Regularly monitor the status of open work orders to ensure their timely completion and closure. Dispatch work orders to technicians and vendors. Generate purchase orders within designated software programs. Assist with processing incoming vendor invoices, ensuring accuracy. Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats. Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns. Review work orders, proposals, department files, and other paperwork submitted by vendors. Conduct site walkthroughs to identify and address site issues. Follow instructions, short correspondence, and memos and ask clarifying questions. Respond to common inquiries or complaints from clients, co-workers, and supervisors. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Impact through clearly defined duties, methods, and tasks are described in detail. Deliver own output by following defined procedures and processes under close supervision and guidance. What You’ll Need: High School Diploma or GED with 2 years of job-related experience. Some exposure to finance-related tasks preferred, including purchase order creation, invoice processing and budget oversight. Proven customer service experience and a professional, responsive, and solutions-oriented approach. Highly organized with strong attention to detail and the ability to follow established work routines and standards. Self-sufficient and able to work independently; resourceful and proactive in seeking clarification when needed. Clear and effective communication skills for exchanging straightforward information with internal and external partners. Ability to conduct routine facility walkthroughs to assess conditions, identify issues, and standards are maintained. Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint. Experience using a CMMS preferred. Must possess strong attention to detail. Ability to follow basic work routines and standards in the application of work. Demonstrated customer service abilities are required. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. Why CBRE? Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date. Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities. Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company. #J-18808-Ljbffr CBRE Group, Inc.