Office Coordinator

Job Description

Job Description

Job Summary/Company : Sparks Group has partnered with a dynamic and fast-paced organization to identify a highly organized and proactive Office Coordinator. This individual will play a key role in ensuring the smooth day-to-day operations of the office while supporting facilities coordination, vendor management, and administrative functions. The ideal candidate thrives in a hands-on environment, is detail-oriented, and enjoys being the go-to resource for office needs.

Responsibilities :

• Serve as the first point of contact for visitors and guests, ensuring a welcoming and professional experience.
• Escort visitors to and from office suites in accordance with building protocols.
• Manage incoming and outgoing mail, shipping, and receiving; troubleshoot and resolve delivery issues as they arise.
• Coordinate with building amenities, including managing communication and logistics for a restaurant voucher program.
• Oversee office supply inventory, including ordering, stocking, and organizing materials.
• Assist with conference room setup, reservations, and preparation of meeting spaces as needed.
• Support facilities operations by coordinating with vendors for maintenance, repairs, and general office upkeep.
• Monitor office environment to ensure cleanliness, organization, and functionality (including kitchen and shared spaces).
• Assist with onboarding tasks, including preparing workspaces and distributing company materials or swag.
• Maintain documentation and support logistics for internal processes and office procedures.
• Handle sensitive information with discretion and professionalism.
• Collaborate with internal teams and external partners to support overall office operations.

Qualifications/Background Profile :

• 3–5 years of experience in an administrative, office coordination, or facilities support role.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and problem-solve in a fast-paced environment.
• Experience with vendor coordination and facilities operations is a plus.
• High level of professionalism and ability to handle confidential information.

------------------------------------------------------------------

This job is In-Person.

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play .

------------------------------------------------------------------

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.