Paralegal, Contract Management & Legal Operations

Job Description

Job Description

Responsibilities

• Serve as the primary administrator for the Legal Department systems (e.g., document management, specifically IronClad, and the department Sharepoint pages)
• Act as a central point of coordination for contract-related inquiries and status updates
• Maintain a centralized contract tracking system (e.g., SharePoint, Ironclad, or CLM tool)
• Own triage and assignment of legal matters as a bridge between business requesters and the Legal Department, including ensuring a clear understanding and training of the processes and procedures
• Assist with training internal stakeholders on contracting processes and tools
• Manage the lifecycle of all contracts using CLM (IronClad) and assist with ongoing optimization
• Coordinate the intake, routing, and execution of contracts across internal stakeholders
• Track contract status and follow up with stakeholders to ensure timely completion
• Review contracts for formatting, completeness, and consistency with company templates
• Ensure proper use of templates, clause libraries, and version control
• Identify and flag inconsistencies or missing information for attorney review
• Maintain high standards for document accuracy and professionalism
• Route agreements for review and signature using e-signature platforms (e.g., Adobe Sign), ensuring all required approvals are obtained prior to execution
• Ensure all executed agreements are properly stored, indexed, and easily retrievable
• Track key contract metadata, including effective dates, expiration/renewal dates, and contract owners
• Generate reports and dashboards to provide visibility into contract status and obligations
• Identify opportunities to improve efficiency, reduce cycle times, and standardize processes
• Support implementation of contract templates, playbooks, and intake forms
• Assist with calendar and travel management, and submission of invoices and expenses
• Prepare and maintain department meeting agendas and minutes
• Monitor Legal Department performance based on articulated goals and provide data-driven insights to inform department decision-making

• Bachelor’s degree required and/or Paralegal Certificate
• 7+ years of experience as paralegal, contract administration, legal operations, or similar legal support role
• Experience working with contract lifecycle management (CLM) systems, preferably Ironclad
• Strong working knowledge of Microsoft SharePoint for document management and tracking
• Experience with e-signature tools (e.g., Adobe Sign)
• Both In-house and law firm paralegal experience highly desired
• Excellent written and verbal communication skills with strong client focus
• Extremely strong attention to detail, particularly in document formatting and version control; must be able to perform final QC of documents
• Handles confidential matters with discretion and judgment.
• Demonstrate nimbleness with challenges and resilience with setbacks; embraces a growth mindset and welcomes opportunities to learn and take stretch assignments. 
• Highly collaborative with excellent organizational and time management skills
• Ability to manage multiple contracts and priorities simultaneously, and multi-task across projects to prioritize and manage timelines effectively
• Experience in biotech, pharmaceutical, highly preferred
• Ability to sustain high levels of performance in a constantly changing environment
• Familiarity with contract templates, clause libraries, and basic legal terminology
• Experience building or improving contract tracking systems or dashboards 
• Other duties as assigned, including management of documents related to or arising from litigation or disputes, document collections responsive to risk management renewal efforts, projects related to document retention efforts, etc.