Paralegal

Job Type


Full-time

Description

Constangy, Brooks, Smith & Prophete, LLP is seeking a dynamic, experienced Paralegal to join its San Francisco office. This non-exempt, hourly position reports to the Office Managing Partner and works closely with attorneys to deliver high-quality legal services. The role combines paralegal responsibilities with administrative support, including managing attorney calendars, scheduling, entering billable time, and preparing legal documents.

Essential Duties and Responsibilities - Administrative:


• Operate standard office equipment, including computers, copiers, and scanners.

• Draft and prepare error-free correspondence, memoranda, and legal documents from written or oral drafts. Prepare litigation-related documents and other attorney-requested items, including attaching appropriate enclosures.

• Review documents for grammar, spelling, punctuation, and formatting accuracy.

• Maintain client SharePoint sites and ensure compliance with client procedures.

• Foster strong professional relationships with clients, attorneys, and staff while maintaining confidentiality.

• Record time and billing entries daily.

• Provide proactive support that allows attorneys to focus on client matters and business development.

Essential Duties and Responsibilities - Paralegal:


• Document Management

• Organize, code, redact, index, and produce documents.

• Maintain files chronologically, numerically, or by subject matter.

• Collaborate with Litigation Support on electronic productions.

• Prepare fact chronologies and subject-matter categorizations under attorney guidance.

• Research & Information Management

• Conduct document searches and factual research using internal and external databases.

• Maintain case databases and gather information from legal and industry resources.

• Case Preparation

• Schedule and coordinate witness interviews.

• Organize interview memos, digests, and supporting materials.

• Draft deposition notices, prepare exhibits, and summarize deposition transcripts.

• Discovery & Pleadings

• Draft discovery documents, including Initial Disclosures, Interrogatories, Requests for Production, Requests for Admission, and responses.

• Assist with pleadings, motions, and court filings.

• Prepare exhibits and supporting documents, ensure compliance with filing requirements, and maintain litigation files.

• Litigation Support

• Act as liaison among attorneys, clients, and outside agencies.

• Coordinate document flow, order transcripts, and handle external requests.

• Manage litigation dockets, ensuring deadlines and filings are met and accurately calendared.

• Prepare subpoenas, authorizations, and requests to agencies such as the EEOC, DFEH, and others.

• Trial Support

• Organize exhibits, coordinate logistics, and assist attorneys in the courtroom.

• Take notes, manage exhibits, and support witness preparation.

Knowledge, Skills, and Abilities:


• Strong understanding of federal and state court rules, discovery procedures, and litigation processes.

• Proficient in electronic research, litigation databases, and document management tools.

• Highly detail-oriented with consistent delivery of error-free work.

• Minimum 3 years' experience as a civil litigation paralegal in a mid-size or large law firm.

• ABA-accredited Paralegal Certification required.

• Excellent written and verbal communication skills.

• Strong organizational, multitasking, and problem-solving abilities; self-starter mentality.

• Prior employment law experience preferred.

• Proficiency with Microsoft Office, iManage (or equivalent DMS), Relativity, Westlaw, and LexMachina.

• Customer service mindset with the ability to anticipate attorney needs.

• Availability to work overtime as needed.

The Ideal Candidate will:


• Demonstrate initiative, flexibility, and the ability to manage assignments independently.

• Excel in project management, prioritization, and proactive problem-solving.

• Provide outstanding client service with a professional demeanor.

• Thrive in a fast-paced environment while maintaining accuracy and attention to detail.

• Be a collaborative team player, willing to assist wherever needed.

The salary range for this position is $115,000 - $140,000 per year.

This position is not open for submissions by external recruiters at this time.

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.


Requirements

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.