Administrative Support Coordinator - Lourdes Foundation

Administrative Support Coordinator

The Administrative Support Coordinator provides a wide variety of administrative (non-clinical) and staff support services for a leader or department such as creating & managing spreadsheets, organizes schedules, travel arrangements, generating expense reports, timekeeping, review/edit emails and correspondence, answers and screens phone calls and visitors/guests, ordering and stocking office supplies, takes meeting notes, submitting/processing paperwork. The Administrative Support Coordinator works at the direction of the reporting supervisor to complete moderately complex projects, may act as a mentor to more junior staff. This position suits experienced administrative coordinators or secretarial roles looking to take on more complex responsibilities.

Responsibilities

• Manage timekeeping and generate financial reports. • Book travel arrangements and organize schedules. • Review and edit correspondence. • Create and maintain spreadsheets. • Answer and screen phone calls and visitors/guests. • Order and stock office supplies. • Take meeting notes and submit/process paperwork. • Handle special projects as assigned. • Mentor junior staff and complete moderately complex projects. • Other administrative (non-clinical) duties as assigned

Qualifications

Experience: 4 years in a secretarial or administrative assistant role.

Education: High School diploma or equivalent

Technical Skills and Competencies • Strong customer service orientation with excellent interpersonal and communication skills. • Proficiency in all Microsoft Office Suite programs, including building and maintaining spreadsheets. • Effective time management, multitasking, and project coordination. • Critical thinking, business correspondence proficiency, and judgment/decision-making abilities. • Highly skilled in monitoring/assessing performance.