Account Clerk IV - Sheriff

Account Clerk IV

The Account Clerk IV is responsible for providing a department, agency or bureau with senior-level fiscal support to ensure that county programs are provided effectively and efficiently. This position requires exceptional knowledge of the county's financial systems. Essential employees are obligated to report to work as scheduled or remain at work during emergencies. Following is the Duty Statement for Essential Employees: When an emergency situation arises, this position will have financial oversight of all expenditures and purchases within the Sheriff's Office budget. If received, emergency assignments may be performed under adverse conditions and continue for periods ranging from a few hours to several weeks.

Essential Duties:

• Ensure all disbursement transactions are in accordance with Generally Accepted Accounting Practices (GAAP).
• Familiarity with the Pennsylvania Civil Procedure.
• Maintain compliance with the county code and approved county policies and procedures.
• Submit all required financial reports to the state.
• Help prepare financial statements.
• Prepare invoices and provide fees to clients.
• Prepare, create and distribute necessary reports.
• Maintain records and files.
• Maintain and update database and spreadsheet files.
• Prepare and enter data into computer files.
• Balance accounts and disburse funds on a daily basis.
• Monthly reconciliation of all bank accounts. And disbursing revenue to the County Treasurer.
• Make daily bank deposits.
• Serve as liaison with other departments.
• Assist with front desk or counter as needed.
• Provide excellent customer service.
• Perform other duties, tasks and special projects, as required.
• Communication with law firms as well as the public via phone, email, and counter.
• Assess fees for services.
• Create refund checks for clients.
• Provide return of service to clients.
• Docketing returns of service with the Prothonotary.
• Tracking and reissuing stale checks.
• Management of escrow funds.

Qualifications/Preferred Skills, Knowledge & Experience:

High School Diploma or General Education Degree (GED).

Six months to one year of job-related experience.

Knowledge and experience with Generally Accepted Accounting Practices.

Minimum of two years of general office experience (typing, clerical, filing, copying, etc.).

Strong math aptitude.

Excellent verbal and written communication skills.

Strong organization skills.

Accurate and detail oriented.

Intermediate to advanced computer knowledge.

Intermediate typing / word processing skills.

Ability to use office machines (fax, copier, calculator, etc.).

Shows initiative and able to work without supervision.

Ability to maintain confidentiality.

Excellent customer service skills.

Ability to maintain a positive public image for the department and county.

Preferred Skills, Knowledge & Experience:

Associate's degree from an accredited college or university in Accounting.

Minimum of four years of job experience and training with bookkeeping and accounting.

Advanced-level accounting and bookkeeping skills.

Previous work experience in government finance.

Strong time management skills.

Strong work ethic.

Ability to multi task.

Ability to work as part of a team.

Integrity and honesty.

Strong interpersonal skills.

Familiar with reception desk functions.

General knowledge of County of Chester policies and procedures.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy. Computer Skills: To perform this job successfully, an individual should have:

• Intermediate Word skills
• Intermediate Excel skills
• Intermediate Court View skills
• Basic PowerPoint skills
• Basic OutLook skills (Email and Calendar)
• PeopleSoft skills (Financial and HR) or the ability to learn PeopleSoft
• Basic Internet skills (for research purposes)

Physical Demands: While performing the duties of this position, the employee is frequently required to sit, work with office machinery, and talk or hear. Occasionally, the employee will need to stand; walk; reach above shoulders; kneel, stoop, crouch or squat; twist or rotate at the waist; and work or climb on ladders. On rare occasions, the employee will need to work with arms above shoulder height; bend at the waist; climb stairs; push, lift or carry items; and work with an uncommon level of noise. The specific vision requirements for this position are as follows:

• Close vision (clear vision at 20 inches or less)
• Color vision (ability to identify and distinguish colors) multiple computer screens
• Ability to adjust focus

Work Environment:

• The noise level in the work environment is usually moderate.
• Work will be performed inside 100% of the time in an office environment.

Other:

• Ability to work extended hours, as needed.
• Required to work with money and checks (receiving and disbursing).
• This position requires professionalism.