Part Time Administrative Assistant / Receptionist

Job Description

Job Description

Benefits:

• Bonus based on performance
• Flexible schedule

Part-Time Administrative Assistant / Receptionist

Reliable Engineering Services, Inc. is a busy commercial HVAC contractor seeking a motivated, organized, and dependable individual to join our team as a Part-Time Administrative Assistant / Receptionist .

This position is ideal for someone who enjoys working in a fast-paced office environment, has excellent customer service skills, and can effectively manage multiple tasks while supporting our service department.

Primary Responsibilities

• Answer and direct incoming telephone calls in a professional manner
• Create service work orders
• Send daily service updates to customers
• Assist in tracking work orders from dispatch through completion
• Track and verify daily time entries for field technicians
• Review technician hours for accuracy and assist with payroll preparation
• Schedule and monitor company vehicle maintenance and service
• Track and maintain technician truck inventory
• Maintain accurate customer, work order, and service records
• Provide administrative support to the service and management team
• Perform general office and clerical duties as assigned

Qualifications

• Excellent verbal and written communication skills
• Strong organizational and time management skills
• Ability to multitask and prioritize in a fast-paced environment
• Proficient with Google Workspace, Word, and Excel
• Strong attention to detail and accuracy
• Previous administrative, receptionist, or customer service experience preferred
• Experience in the HVAC, construction, or service industry is a plus
• Experience with payroll, timekeeping, or dispatch software is a plus

What We Offer

• Competitive hourly pay based on experience
• Flexible part-time schedule
• Friendly, family-oriented work environment
• Stable employment with a well-established company serving the Washington, DC, Maryland, and Virginia area for over 40 years
• Opportunity for additional hours as business needs require

If you are dependable, organized, detail-oriented, and enjoy working with both customers and field personnel, we'd love to hear from you. Join our team and become an important part of a company that takes pride in delivering exceptional service to our customers.