Legal Support Specialist (General Corporate)

About the Firm

This prominent firm has built a strong reputation across its practice groups, offering a collaborative and professional environment where legal support staff are valued contributors to the success of each team. Known for its commitment to excellence and client service, the firm provides its employees with the tools, technology, and support needed to thrive in a fast-paced legal setting.

About the Role

The firm is seeking a Legal Support Specialist to join its Business practice group, providing complex and specialized administrative support to assigned attorneys and paralegals. This is a role for a polished, proactive professional who takes ownership of their workload, communicates with confidence, and consistently delivers high-quality work across a range of administrative and practice-specific responsibilities.

Responsibilities

• Prepare and revise documents including drafts, redlines, and proofread end products, with support from DocuSign and oral instruction as needed.
• Create and maintain electronic and physical files in iManage and Outlook.
• Prepare new business forms such as conflict sheets, engagement letters, and waiver letters, coordinating with the business intake and conflicts department.
• Manage timekeepers' calendars, scheduling and coordinating virtual and in-person meetings while proactively resolving conflicts.
• Process invoices, expense reports, check requests, and travel and other reimbursements using general ledger codes in accordance with firm guidelines.
• Enter time daily in IntApp and maintain accurate records.
• Review, distribute, and process prebills and perform the audit letter process.
• Maintain timekeepers' CLE credits and bar admissions and renewals.
• Coordinate travel arrangements in accordance with firm policy.
• Support business development efforts through consistent use of the firm's CRM tool.
• Liaise with the service center for messenger services, mailings, and copy projects.
• Mentor and delegate to practice team assistants as appropriate.

Qualifications

• 4+ years of administrative support experience in a law firm or legal department, preferably in a corporate or business practice.
• Proficiency in Microsoft Office Suite, iManage, and other firm applications.
• Ability to navigate and interpret legal procedures and terminology.
• Bachelor's degree or business college certificate preferred.
• Available to work overtime as required.

Competencies

• Ability to independently manage a high-volume workload across multiple timekeepers while working as part of a team.
• Strong proofreading, writing, and communication skills with exceptional attention to detail.
• Proactive in prioritizing assignments and meeting deadlines consistently.
• Professional, reliable, and polished in all interactions with clients, colleagues, and attorneys.
• Demonstrates initiative, diplomacy, and tact.

Schedule

This position follows a hybrid schedule of four days in office and one day remote per week.