Legal Secretary

Under the general supervision of the Supervisor I, Legal Secretaries independently perform a full range of legal secretarial duties for the Department of Industrial Relations, Office of the Director-Legal Unit ("OD-Legal"), including the most difficult complex secretarial work, supporting two or more OD-Legal attorneys and investigators. Duties include, but are not limited to:

• Finalize legal pleadings and other legal documents, including by formatting, proofing, correcting, generating tables of contents and authorities, and drafting proofs of service;
• Electronically file legal pleadings in the workers' compensation system (using EAMS), in state and federal trial and appellate courts, and with the State Personnel Board and other state and federal agencies;
• Serve legal pleadings and other documents on other parties to an action;
• Review applicable court rules and ensure pleadings, exhibits and other documents comply with the rules;
• Organize, file and serve trial exhibits;
• Maintain up-to-date appearance and filing calendars;
• Coordinate depositions, including by arranging for location and court reporter;
• Prepare and serve subpoenas;
• Create case files and handle all case filing;
• Process attorneys' incoming and outgoing mail;
• Answer and screen telephone calls;
• General support of the office and organizational needs of OD-Legal.

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3.

To be considered for this Legal Secretary job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:


You will find additional information about the job in the Duty Statement .

Working Conditions
The office is located at: 355 S. Grand Ave., Suite 1800, Los Angeles, CA 90071

Position in an office environment on the 18th floor of a 45-story private office building. Employees in this position have a cubicle, work at desks, and are required to work extensively on computers as necessary for the drafting of letters and other documents, and for research, email communication, file review, training and other purposes.

• The office location in downtown Los Angeles on Bunker Hill, and is two blocks from the Grand Ave. Arts/Bunker Hill station on the A and E lines. Many bus lines have stops on adjacent streets, including Commuter Express buses as well as LADOT Dash buses. Benefits include reimbursement of 100% of the cost of commuter transit passes.
• Bike parking is available in the building's garage

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• LEGAL SECRETARY

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-534407


Position #(s):
400-113-1282-038

Working Title:
Legal Secretary


Classification:
LEGAL SECRETARY $4,371.00 - $5,473.00 A
$4,591.00 - $5,748.00 B
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.


# of Positions:
1


Work Location:
Los Angeles County


Telework:
Hybrid


Job Type:
Permanent, Full Time


Department Information The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.

Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at Applications must be received electronically by 11:59 p.m. on or before the above final filing date.

Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.

If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the "Application Instructions" section below and ensure the following:

Clearly indicate the Job Code #, Position Number and the Title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Examination/Employment Application STD Form 678.

• Clearly indicate the basis of your eligibility (cert, transfer, reinstatement, etc.) in the "Explanations" section located on the first page of your State Examination/Employment Application STD Form 678.
• Remove and do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.
• Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.

The Legal Secretary have the ability to type at least 45 wpm per minute as designated on the Class Specifications. You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.


Typing Certification Requirements

Department Website:


Special Requirements In order to apply for this position, you must submit a brief Statement of Qualifications in addition to the standard application form. Your Statement of Qualifications should be typed in 12-point font, single-spaced, and be no more than one page in length. The Statement of Qualifications should re-state (you can copy and paste), and then briefly answer each of the following questions:

• Do you have any prior experience as a legal secretary? If so, please state the total number of years or months of your prior experience working as a legal secretary, and the practice areas in which you have worked (for example, employment litigation, personal injury, workers' compensation, criminal, etc.).
• Do you have any experience in prior positions performing electronic legal filings in any administrative or civil court filing system (e.g., EAMS, Pacer, Onelegal, TrueFiling), and if so, which filing system(s) have you used? And how many years/months of experience do you have in each system?
• Do you have any experience finalizing appellate briefs for filing in the California Court of Appeal, California Supreme Court, or other state or federal appellate courts? If so, please estimate the number of appellate briefs you have finalized for filing.
• Please briefly describe the knowledge, skills and experience that you have that you believe make you a qualified candidate for this position as it relates to the duties outlined in the duty statement.

Please note: You may attach your SOQ in either Word or Adobe pdf format.



Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 10/26/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).


How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:


Address for Mailing Application Packages


You may submit your application and any applicable or required documents to:


Department of Industrial Relations
Cert Mailing Address Sacramento
Attn: Human Resources/Certs Unit
1416 9th Street, 13th Floor


Sacramento , CA 95814


Address for Drop-Off Application Packages


You may drop off your application and any applicable or required documents at:


Department of Industrial Relations
Cert Drop Off Address Sacramento
Human Resources/Certs Unit
1416 9th Street, 13th Floor


Sacramento , CA 95814


08:00 AM - 04:00 PM


Required Application Package Documents


The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please see Special requirements section of the posting for instructions on the Statement of Qualifications.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.


Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Prior experience working in a law office or legal unit.
• Experience with civil or administrative litigation.
• Knowledge of court procedures and deadlines.
• Prior experience working on workers' compensation matters.
• Knowledge of MS Word, Excel, Powerpoint, and ProLaw, or another legal case management system.

Benefits DIR employees are eligible for medical benefits (health, dental, vision) and retirement benefits.

Benefit information can be found on the CalHR website and the CalPERS website.



Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website:
Human Resources Contact:
Certification Unit
View phone number on click.appcast.io
View email address on click.appcast.io


Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Diversity and Inclusion Office
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View email address on click.appcast.io
California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Additional Information


Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at View phone number on click.appcast.io.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey


DIR Mission and Core Values


Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.

Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.

Service - We are committed to responsibly serving the public and value their trust.

Respect - We treat others with dignity, courtesy and consideration.

Quality - We take pride in providing the public with accurate and timely services.

Transparency - We conduct ourselves with openness and accountability in all aspects of our work.


Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.