Administrative Assistant

The Administrative Assistant position supports managers and staff performing general office duties which include inventory control, cash counting, timesheets, and other assigned tasks. The Administrative Assistant will become familiar with a variety of the field concepts and must show the willingness and ability to perform various job assignments as needs may arise. Every Watermill Express employee is expected to perform his or her job in a professional manner to provide the best possible service to our customers. This includes following all policies, procedures, and job duties. This is an hourly non-exempt position starting at $18.00

DUTIES AND RESPONSIBILITIES

• Follow safety guidelines and act in safe manner.
• Answer phones and respond to customer requests.
• Prepare hours worked for payroll preparation.
• Handle paperwork associated with water samples.
• Monitor expense reporting deadlines and coordinate reimbursements.
• Provide local assistance for corporate Human Resources.
• Update vehicle maintenance schedules.
• Arrange for mail and courier pick-ups and deliveries.
• Assist with communication efforts between supervisory and field personnel.
• Maintain various operational reports such as cash collections.
• Assist with parts ordering and inventory control.
• Reconcile local bank account.
• Sort cash and coins, using automated currency-counting machinery.
• Maintain organization and cleanliness of office area and additional areas as needed.
• Assist managers with special projects such as employee functions as requested.
• May assist occasionally with field projects such as cleaning a refill station or working on a promotional event.
• Must be able to multi-task and be flexible as changes occur.
• Other duties as assigned.

QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIES

• Team player with positive attitude
• Attention to detail and task completion
• General office skills including filing, typing, and data entry
• Efficient working knowledge of MS Office (Word, Excel, Outlook)
• Excellent written and oral communication skills
• Ability to answer telephone and direct calls as required
• Basic understanding of account reconciliation, time worked reporting, and inventory control
• Competent with counting and handling money
• Bilingual English/Spanish a plus
• Capable of working required schedule

PHYSICAL REQUIREMENTS

• Ability to lift 25 pounds
• Ability to sit and stand for long periods of time
• Ability able to use hands repetitively
• Capable of climbing ladders, walking, standing, stooping and bending.
• Ability to work overtime including some weekend or evening work

EDUCATION, EXPERIENCE AND CERTIFICATES

• High School Diploma or equivalent
• Computer software knowledge is a must