Office Operations Admin
$20 - $21 per hourBased in the Greater Jacksonville area, our established social service organization is a pioneer in victim advocacy and crisis support services. Managing multi-site operations, community outreach, and critical emergency response systems, we deliver vital programs across the region. We are seeking a highly organized, dedicated professional to join our team and strengthen the operational infrastructure that allows our frontline staff to focus on client care and safety. Professional Traits Required
- Ethical, trustworthy, and accountable
- Self-motivated and able to work independently
- Adaptable and flexible in a fast-paced environment
- Team-oriented with strong interpersonal skills
- Committed to trauma-informed service delivery Technical Skills
- Microsoft Office (Word, Excel, Outlook)
- Data entry and administrative systems
- HRIS systems (Paylocity preferred)
- High School Diploma or GED required
- Some college or specialized training preferred
- Experience in administrative or operations support preferred
- Experience in nonprofit or social services is a plus bilingual (preferred, not required)
- level 2 background check (DCF, FDLE, National Registry)
- Drug, TB, and MVR screenings
- alid driver’s license and insurance may be required
- Recruitment & Onboarding: Post job ads, coordinate background checks (DCF, FDLE, AHCA), perform reference checks, prep offer/rejection letters, manage onboarding paperwork, and assist with benefits enrollment.
- HR Admin & Compliance: Maintain hard-copy and electronic personnel files, ensure DCF audit compliance, update job descriptions, and track performance reviews, rescreens, and MVR checks.
- Office & Team Support: Handle general admin (filing, correspondence), delegate tasks to interns/volunteers, maintain employee directories, and manage office supplies, equipment, mail, and scan cards.
- Systems & Documentation: Oversee Zoom accounts, calendars, offsite file storage, internal manuals (handbooks, holiday schedules), and staff communications.
- Leadership Assistance: Provide general support for departmental needs and special leadership projects.
- Executive & Board Support: Provide direct administrative and scheduling support to the CEO. Prepare agendas, board packets, minutes, and event logistics for staff and board meetings.
- Culture & Operations: Coordinate employee recognition programs, appreciation events, and Fun Club initiatives. Manage DCF staff/board notifications and suggestion box submissions.
- Organizational Skills
- Interpersonal Skills
- Confidentiality
- Problem Solving
- Business operations
- Human Resources
- Administrative Duties (2 years of experience is required)
- Employee Appreciation Events
- Clerical Work
- Secretary - Admin Assist
- Handling Confidential Information (2 years of experience is required)
- Data Entry
- Compliance
- Recruit
- HRIS
- Years of experience: 2 years
- Experience level: Entry Level
shift: First
work hours: 8 AM - 5 PM
education: Associate Responsibilities
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on us.fitly.work. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.
Vacancy posted 4 days ago
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