Project Administrator

About Us:


CT Mechanical , a division of Comfort Temp Company, is a leading mechanical contracting firm founded in 2014 with a commitment to integrity and excellence. Specializing in mechanical, plumbing, and pipefitting systems, we serve clients from offices in Gainesville, Jacksonville, Orlando, and Tampa. Our team-driven company values professionalism, innovation, and community involvement, ensuring top-quality service for all projects.

Job Summary:

The Project Engineer supports the Project Management team by ensuring effective project tracking, scheduling, and documentation for mechanical projects. This entry-level role is ideal for candidates looking to gain hands-on experience in project coordination and mechanical contracting, with a focus on assisting project managers in the successful execution of projects.

Key Responsibilities:

• Documentation & Tracking : Collect project information from Estimators, input job details on tracking logs, and document vendors/subcontractors with their respective purchase order (PO) needs.
• Turnover Meetings : Coordinate and schedule turnover meetings for mechanical projects in Jacksonville and Gainesville to facilitate project handoff.
• Material & Equipment Tracking : Request lead times for materials and equipment, logging them for easy reference by Project Managers.
• Owner-Directed Purchases (ODP) : Submit ODP requests, track approvals, and manage invoice submissions for owner payment.
• Scheduling : Ensure all subcontractors receive the most current job schedules to maintain project alignment.
• Submittals Management : Review plans and specifications to compile a submittal list, request access to plan-sharing sites, and request submittals from vendors and subcontractors. Submit submittals for approval and forward them upon return.
• Job Log Updates : Maintain the project tracking log with up-to-date statuses on returned submittals, released materials, issued POs/subcontracts, signed documents, and approved change orders.
• File Management : Update plan revisions for both internal records and any subcontractor files affected by changes.
• Procurement Support : Issue purchase orders and subcontracts to subcontractors, logging all relevant details and any change orders in QuickBooks Workforce.
• Insurance Compliance : Collect job-specific certificates of insurance for mechanical subcontractors in Jacksonville and Gainesville.
• Operations & Maintenance (O&M) Manuals : Create and maintain O&M manuals, gathering documents from vendors, start-up reports, field as-builts, test and balance reports, and warranties. Assist with scheduling owner training if required.
• Administrative Support : Assist Project Administrators and Project Managers with various administrative tasks.
• Client & Team Communication : Act as the first line of contact for all incoming calls for CT Mechanical, providing prompt and helpful responses.

Qualifications:

• Education : Bachelor's Degree in Engineering, Construction Management, or a related field preferred, but not required.
• Experience : Entry-level to 2 years of experience in a project support or coordination role within the construction or mechanical contracting industry.
• Skills : Proficient in Microsoft Office Suite (Excel, Word, Outlook); familiarity with project management software is a plus.
• Core Competencies : Excellent organizational and multitasking skills, strong communication abilities, and a proactive attitude towards problem-solving.

Company Culture:

At CT Mechanical, we emphasize integrity, teamwork, and a dedication to excellence. Our core values - "Do what you say, Do what it takes, Walk with purpose, Do the right thing" - inspire us to go above and beyond for our clients and each other. We offer a supportive environment that encourages professional growth, teamwork, and community involvement.

Application Instructions:

If you're detail-oriented, motivated, and eager to develop your career in project management, we encourage you to apply! Please submit your resume and cover letter detailing your experience and interest in this role to View email address on click.appcast.io .