Purchasing Agent

Purchasing Agent

For over 45 years, we have been the trusted brand in plumbing, medical gas, piping, sheet metal, LEED, Design/Build, 3D CAD/BIM coordination, and HVAC servicing. We have established ourselves as the go-to source for plumbing, medical gas, piping, sheet metal, LEED, Design/Build, 3D CAD/BIM coordination, and HVAC service.

Position Overview

As an integral member of our Purchasing Department, the Purchasing Agent is responsible for coordinating with Foremen and Superintendents to source and secure materials essential for our construction projects. This position requires excellent communication skills, attention to detail, and a proactive approach to managing vendor relationships and ensuring the timely and cost-effective procurement of materials. Hours of operation are Monday to Friday in the office from 7:30am to 4:30pm. This is not a remote or hybrid role.

What You Will Be Doing

• Material Procurement
  • Collaborate with Foremen and Superintendents to identify project-specific material needs.
  • Source and secure materials from approved vendors, considering factors like quality, cost, and delivery timelines.
  • Ensure only approved materials are purchased as outlined in the submittals or job specs.
  • Negotiate terms, prices, and delivery schedules to optimize cost efficiency.
  • Review and close outstanding commitments no longer needed.
• Vendor Relationship Management
  • Cultivate and maintain strong relationships with our network of vendors and suppliers.
  • Regularly evaluate vendor performance, including quality, timeliness, and pricing, and provide feedback to management.
• Communication and Coordination
  • Effectively communicate with internal teams to align on material requirements and delivery schedules.
  • Work closely with the Accounts Payable department to ensure proper approvals are obtained for material orders.
• Inventory Management and Cost Control
  • Assist in monitoring inventory levels, ensuring stock is maintained at appropriate levels.
  • Collaborate with management to implement cost-saving strategies and measures.
  • Monitor and communicate job budgets by cost code.
• Delivery Tracking and Documentation
  • Maintain meticulous records of all material orders, deliveries, and receipts.
  • Track and document material deliveries in the field.
  • Communicate with the field and the vendor to ensure any discrepancies are resolved swiftly.
• Accuracy and Timeliness
  • Adhere to and assist in enforcing company policy and relevant procedures at all times including but not limited to the appropriate levels of approval authority to mitigate the occurrence of fraud, improper payments, and any other illegal or unethical behavior.
  • Ensure the accuracy of all purchase orders and invoices.
  • Prioritize timeliness in all aspects of procurement to support project schedules.

What You Need For This Position

• Proven experience in a purchasing or procurement role, preferably within the construction industry.
• Strong negotiation and communication skills.
• Exceptional attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite and procurement software.
• Ability to work collaboratively in a team environment.
• Knowledge of inventory management and cost control principles.