Administrative Officer

Job Title

The duties include a broad range of actions required to support the organization's administrative programs, which include financial management, time and attendance, travel, administrative program management, office administration, management information systems, office management, property management, security administration, program and process analysis, and procurement.

Provides advice and counsel on the operation of assigned programs and the interrelationships of such programs.

Serves as a liaison between assigned district and ATS peers, service area offices, human resources and other support lines of business within the FAA to accomplish assigned functions.

Serves as the district's focal point for personnel activities. Initiates personnel and administrative actions involving recruitment, transfer, temporary assignments, promotions, etc.

Collaborates with managers, service area personnel and human resources to coordinate recruitment requests and request assistance with policy/procedure issues and to resolve specific problems.

Records, monitors, reports, and maintain staff level statistics, to include authorization, actual on board and projected staff levels for varied position groups geographically disbursed throughout multiple operational facilities.

Coordinates with budget office regarding preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes.

Records, monitors, reports and maintains financial management data for tracking obligation and expenditures of funds throughout the execution phase of the operating budget cycle.

Performs an analysis of budget requests from subordinate organizations.

Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria.

Initiates or reviews all procurement requests for equipment services, furniture and other items as needed. Ensures justification of requested items meet criteria for expenditures.

Ensures effective management of assigned agency property. Ensures internal control of property by conducting property inventories periodically.

Applies wide knowledge of management principles, organizational theory and administrative practices and procedures common to organizations.

Knowledge of FAA procedures, rules and regulations governing a wide variety of administrative programs such as travel, logistics, procurement, directives, forms and records management in order to independently perform duties in these areas. Knowledge of FAA's financial processes in order to conduct reviews and analyses of assigned programs fiscal status.