Accounts Receivable Specialist

Job Description

Job Description

Job Title: Accounts Receivable Specialist Job Description

The Accounts Receivable Specialist provides comprehensive accounting and clerical support to the finance team with a primary focus on accounts receivable activities. This role manages daily banking journal entries, cash posting, customer invoicing, reconciliations, and financial reporting, while also maintaining customer portals and supporting broader accounting functions as needed.

Responsibilities

• Support accounts receivable operations by performing daily batch invoicing, reconciling invoices, managing collections activities, and troubleshooting issues that arise in the release of customer invoices.
• Process new customer setups by collecting and verifying all required documentation, reviewing credit reports, obtaining internal approvals, and organizing the retention of all supporting backup for future reference.
• Request, track, and input customer sales tax certificates into tax engine software to ensure accurate tax treatment on customer accounts.
• Monitor and maintain the accuracy and currency of all customer sales tax certificates, and lead communications with customers to replace expired certificates in the tax engine software.
• Manage customer portals by ensuring all invoices and supporting documentation are accurately entered or uploaded to the appropriate portals on a daily basis.
• Assist the accounts receivable manager in identifying and resolving discrepancies in customer portals, including issues related to purchase orders, quantities, and pricing inconsistencies.
• Maintain controls over ongoing credit reviews by conducting monthly credit report assessments for existing customers and confirming that customer credit limits remain within appropriate levels.
• Prepare journal entries for biweekly payroll and perform related accrual reconciliations in accordance with established accounting procedures.
• Prepare month-end reports, including destination sales reports and accounts receivable aging reports, to support financial closing and reporting processes.
• Assist accounts payable by performing intercompany reconciliations and organizing supporting documentation for related transactions.
• Prepare and distribute daily sales reports to provide timely information to internal stakeholders.
• Perform additional accounting and finance duties as assigned to support departmental objectives.

Essential Skills

• 35 years of experience in an accounts receivable role.
• Practical experience with accounting and accounts receivable processes, including invoicing, reconciliations, and collections.
• Basic understanding of ERP systems and their use in managing financial and customer data.
• Intermediate to advanced proficiency in Excel and Microsoft Office applications.
• Strong verbal and written communication skills to interact effectively with internal teams and customers.
• Strong analytical skills with the ability to interpret financial data and resolve discrepancies.
• Organized and detail-oriented approach with a strong aptitude for working with numbers.
• Ability to work independently and collaboratively within a team environment.
• Ability to maintain confidentiality of financial and employee data at all times.
• Customer service skills to support positive customer interactions and resolve invoice-related issues.

Additional Skills & Qualifications

• Associates degree in accounting, finance, or a related field, or equivalent relevant experience.
• Experience managing customer portals, including uploading invoices and supporting documentation.
• Experience working with tax engine software to manage customer sales tax certificates.
• Familiarity with credit report review processes and credit limit management.
• Experience preparing journal entries, payroll-related accruals, and month-end financial reports.

Work Environment

The Accounts Receivable Specialist works in an office-based environment as part of a collaborative accounting and finance team. The role involves extensive use of computers, ERP systems, tax engine software, and Microsoft Office applications, particularly Excel, for daily tasks such as invoicing, reconciliations, reporting, and data entry. The position typically follows standard business hours, with additional time as needed during month-end close or key reporting periods. The work requires consistent attention to detail, handling confidential financial and employee information, and balancing independent work with regular interaction and coordination with colleagues across accounting, accounts receivable, and accounts payable functions.

Job Type & Location

This is a Contract to Hire position based out of North Canton, OH.

Pay and Benefits

The pay range for this position is $26.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in North Canton,OH.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.